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COVID-19 Event Protocols

Expectations and guidelines for scheduling events and meetings on campus:

  • Events and meetings must be formally scheduled and approved.  Submit your request at least 10 business days in advance (see below for instructions) for approval.
  • Follow the Norse Nine guidelines for safety
  • In person attendance shall not exceed 50 people
  • Attendees must wear a facial covering and observe social distancing
  • A designated event contact must collect an attendance list with phone/email information for the purposes of contact tracing
  • If these expectations and guidelines cannot be met, please proceed with a virtual event or meeting.  More information about virtual meeting software can be found on the IT website.
  • See FAQs below for additional information
Note: These guidelines are subject to change as pandemic guidelines and orders from the CDC and Commonwealth of Kentucky may be adjusted.  Ongoing communication will be developed as health, safety and event protocols may change in the future.

Phase 1: 
August 3-16, 2020

  • While F/S and students are still encouraged to continue virtual meetings and events, events on campus will be permitted beginning Aug. 3
  • These events must follow the Norse Nine safety guidelines
  • No more than 50 people may be present at any given event 
  • Must be outdoors or in a suitable indoor space per the reevaluated maximum capacity to accommodate social distancing. Please note that all spaces, including outdoors spaces, should be officially reserved for tracking purposes.

Phase 2: 
August 17-December 18, 2020

  • Modifications to existing events and booking of new events during the fall semester are on hold pending confirmation of academic scheduling needs.
  • Priority reservations and scheduling will be given to academic purposes and student activities.
  • Once the fall academic schedule is finalized, existing fall semester events and meetings will be rescheduled as needed. 
  • New reservations for the fall semester will open starting August 3, 2020 to schedule a campus location for a meeting, event or activity.

Phase 3: 
January-May 2021

  • Event reservations may be submitted for 2021, but please note requests are subject to change/cancellation based on spring semester academic needs and new pandemic guidelines.

Frequently Asked Questions 


Contact Us

Questions on event policies, space reservations, external groups, and contracts should be directed to