Hours of Operation: Monday - Friday 8:15 a.m. to 4:30 p.m.
Location: Lucas Administration Center - 7th Floor - Room 708
The following document outlines how the Human Resources Department will manage some processes in a continued virtual environment.
New Hire Paperwork Processing
If a hiring proposal was created within PeopleAdmin for the person, Human Resources will automatically send the new hire the needed paperwork and background check. If a hiring proposal was not created through PeopleAdmin, hiring departments should send email to Ophelia Marks firstname.lastname@example.org and Lauren Franzen email@example.com giving the contact information of the new hire. The new hire will be sent an email with a secure link and instructions on how to fill out and complete paperwork. HR has partnered with IT to create a secure transmissions process where new hires can upload documents to a secure site.
Please do not send new hire paperwork to the employee directly.
Electronic PAR Forms: Separation, Part Time Faculty, and Supplemental pay PAR forms will continue to be processed on a regular basis.
Paper PAR Forms: Paper PAR forms must now be filled out electronically as a PDF and routed through email for approval. Electronic signatures will be accepted on an interim basis.
Completed PAR forms should be sent to: firstname.lastname@example.org and email@example.com. Please include in the subject line the Name of the Employee and Type of PAR form. Example : Status Change PAR for Chuck Norse.
Form I-9 requirementsPage one of the I-9 form will be sent to the new hire via email to complete electronically. Federal requirements state that employees must provide documentation to their employers to show their identity and authorization to work. Typically, new employees bring in a US passport (which covers identity and work authorization) or their driver’s license and either birth certificate or social security card.
If the employee is physically located outside of the Greater Cincinnati Area and is unable to come to the NKU campus they will be given instructions for remote I9 verification.
Please contact HR if you have any questions.
We will not be approving or processing off-cycle check requests until we return to campus. Payroll can be ran remotely, but the physical printing of off-cycle checks must be done on campus, and no one will be on campus to do so. Please be sure to have all staff double check that their time has been entered and approved, or they will have to wait until the next payroll to be paid. If you have any questions please reach out to Stacey Horan at firstname.lastname@example.org or Kellie Ziesemer email@example.com.