Green = Preferred                                                                                                                                             Printable PDF copy            

Yellow = Acceptable

Red = Not Accepted

Text and Office Format
Format File Extension File Extension File Extension
  • MS Word 2007 or more recent
  • docx*
 
  • Word Star
  • MS Excel 2007 or more recent
  • xlsx*
 

 

  • MS Access 2007 or more recent
  • accdb*
 
  • mdb
  • MS Powerpoint 2007 or more recent
  • pptx
   
  • Portable Document Format
  • PDF or PDF/A
   
  • Plain Text
  • txt*
  • rtf (ask donor to convert to txt)
 
  • Database
  • csv*, XML, JSON??
   
  • Open Document text
  • ooxml/odf text*
   
  • Open Document spreadsheet
  • ods*
   
  • Open Document presentations
  • odp
   
Email File Formats
Format File Extension File Extension

File Extension

  • Microsoft Outlook
 
  • msg with email header
 
  • Extensible Markup Language
 
  • xml
 
  • Email message
  • txt* with email header
   
  • Plain text
  • txt* with email header
   
  • Rich text
 
  • rtf with email header
 
  • HTML
 
  • html with email header
 
  • For aggregations of email
  • pst
  • mbx/mbox
   
Still Image File Formats
Format File Extension File Extension File Extension
  • JPEG
  • TIFF
  • jpeg-uncompressed
  • tiff-uncompressed
  • gif 89a
  •  
 
Audio File Formats
Format File Extension File Extension File Extension  
  • Audio Interchange File
  • Wave File
  • Broadcast Wave File
  • Aiff or aif
  • wav
  • bwf
   
  • MPEG Audio
 
  • mp3
 
  • Real Audio
   
  • ra, rm, ram
  • Windows Media Video
   
  • wma
Video File Formats
Format File Extension File Extension File Extension
  • MPEG
  • mp4
   
  • Material Exchange
  • mfx
   
  • MPEG-1, MPEG-2
 
  • mp1, mp2
 
  • AVI
 
  • avi
 
  • QuickTime
 
  • mov
 
  • Windows Media Video
   
  • wmv

Notes:

  • Windows 2016 can't open .doc files which are from 1997-2003 Word 97. Donors need to convert them to Word 2007 .docx files or more recent before transferring/donating.
  • All software from Office 97 is outdated including .xls, .ppt and .doc.
  • *Check Library of Congress Recommended Formats webpage. Preference is: UTF-8, UTF-16 (with Byte Order Mark), US-ASCII in that order.