Basic information that you need to know about records and information management.

Retention Schedule

Descriptive listing of the many different types of university records and the length of time these records must be retained. The State Archives and Records Commission, under KRS 171.420 and 171.670, reviews and approves the University Retention Schedule.  It may be updated quarterly. 

Records Destruction

Confused about the correct procedures for destroying records? Check out the information in this section.


Have records that are eligible for destruction or permanent records to transfer to the University Archives? These forms must be completed and approved prior to any records destruction or transfer.

Training & Resources

Provides information on e-mail management as well as additional resources to meet your records and information management needs.


Explains Northern Kentucky University's commitment to obeying all state laws governing the retention and/or destruction of University records as well as each individual employee's responsibility to follow the records management regulations for the records and information they create and store.


Do you still have questions? Look here for answers to some common questions.

Privacy & Open Records Requests

Need clarification regarding public records and privacy issues? This section may provide the answers you seek.


Contact Records and Information Management

Contact Vicki Cooper or Lois Hamill in the Special Collections and University Archives Department if you have any questions.

Looking for Transcripts?

Your course transcripts can be requested from the NKU Office of the Registrar.