Effective email management = effective time management. Avoid constantly checking and responding to email. Set specific times to read and respond; otherwise, close the email screen to reduce distractions.
Is email the right tool? Evaluate when you use email; a phone call, face-to face meeting or instant messaging may be a better alternative.
Set up and use rules and filters to folder, forward or block messages.
Slow the Flow.
Think links vs. attachments. Use shared workspaces and documents, such as SharePoint and Google Docs to reduce email volume.
Slow down and check addresses before sending and replying, especially to mass mailings.
Be selective when copying messages, cc is frequently overused.
Use specific and descriptive subject lines, restrict messages to one topic or subject.
Manage email on content, not all email is correspondence.
Sort and organize folders based by record type or series and retention requirements.
Minutes (U0104, permanent)
Photographic File (U0107, permanent)
Correspondence-General (U0101, 2 years or less)
Correspondence-Official (U0100, permanent)
Keep only the last message in a chain; clear out sent messages once a reply is received.
Schedule time to review, move and delete files and stick to it! Do not use your inbox for long- term storage.
Empty your deleted files and junk mail folders; otherwise your messages are not deleted.
Information is collected automatically by NKU as part of the software operation of our website. This data is not personally identifiable information. NKU uses this information for internal purposes, such as marketing and seeing what pages are most frequently visited. Click "Accept" to continue to use NKU website(s), and consent to our collection of cookies. For more information please see NKU's Web Privacy Statement.