Northern Kentucky University is committed to obeying all state laws governing the retention and/or destruction of University records. It is the responsibility of each individual employee to follow the records management regulations for the records they create and store. Department heads are responsible for training their employees in the records management policy and procedures. The university's records management department is responsible for assisting in the implementation of this policy.

As defined by KRS 171.410 (4), Northern Kentucky University is a public agency. This means that all records created by University employees are public records. The retention and final disposition of these records is mandated by Kentucky statute and regulated by the Kentucky Department of Libraries and Archives (KDLA).

Public records are defined by Kentucky statute KRS 171.410 (1) as "all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings and other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency."

For more information regarding the retention, handling and final disposition of records, see the Records Management Procedures manual.

Records Management Policy