MS-76

ABSTRACT

Records consist of school census reports, superintendent’s reports, teachers’ monthly reports, treasurer’s reports, election results for school trustees, applications for the teacher certification test, publishers’ public bonds for school textbooks, orders of levy, and orders and receipts for Grant County Schools (Grant County, Kentucky) from 1885-1930. Collection includes records for both white and colored school districts in Grant County during this period.

SUMMARY INFORMATION

Creators: Grant County Schools

Span Dates: 1885-1930                                           

Extent: 11.17 linear feet (8.22 cubic feet)

Languages: The materials are in English.

Repository Location: Eva G. Farris Special Collections and Schlachter University Archives, W. Frank Steely Library, Northern Kentucky University, Highland Heights, Kentucky

ACCESS POINTS

Subjects:
African American schools
African American students
Education--Kentucky
Local government records
School census--Kentucky--Grant County
School children--Kentucky--Grant County
School records

Names:
Grant County Schools

Places:
Grant County (Ky.)

Formats:
Annual reports

RELATED MATERIALS

Related Archival Materials: MS-15 Della Lewis Jones Papers, Eva G. Farris Special Collections, W. Frank Steely Library, Northern Kentucky University contains the personal papers of a woman who attended Grant County Schools.
 

ADMINISTRATIVE/BIOGRAPHICAL HISTORY

Grant County Schools is located in Grant County, Kentucky. During the period of these records (1885-1930), the county was divided into many school districts, and was segregated into white and colored districts. The districts, each with their own board of trustees, reported to a county superintendent.
 

SCOPE AND CONTENT

Series I, School Census Records (1894-1930), contains school census records from 1894-1920 and from 1922 to 1930 for both white and colored schools in Grant County, Kentucky. These lists, recorded by district, give the names of parents as well as the names of children between six and twenty years of age, their race, sex, date of birth, and age. The census records also include categories for marriage status of child, address, and parent or legal guardian signature.

Series II, Superintendent Reports (1885-1921), contains superintendent reports from 1885-1890, 1902-1905, 1913-1915, 1915-1917, and 1919-1921. The reports include the annual settlement by the county superintendent for state school funds; the record of applicants for common school graduation diplomas; monthly reports and salaries of teachers at both white and colored schools; and the record of applicants for certificates to teach, including the date their certificate was issued and the date it expired. Inlaid throughout the report books are a few teacher’s contracts.

Series III, Monthly Reports of Teachers (1885-1898), contains reports by teachers that were submitted to the district trustees and superintendent at the end of each month. The reports record the number of pupils enrolled during the month, daily attendance, average standing in various school subjects (e.g. writing and geography), and other classroom statistics. Some reports include notations about the salary paid to the teacher based on their report.

Series IV, Other School Records (1893-1915), contains publishers’ bonds for school books that list the prices of textbooks (1893-1894); election returns for school trustees by district (1894-1897); applications for the teacher certification test (1896-1897); and annual reports of the Chairman of the Board of Trustees (1894-1897). The annual reports include information on number of students per grade, the number of books in the district libraries, school construction, and financial information. The series also contains orders and receipts for school supplies (1893-1904) and orders of levy (1894-1900). Mixed in with the orders and receipts are letters of resignation from trustees (1896-1897). There are also treasurer’s reports (1894-1901) and a Grant County Board of Education record book (1913-1915) that contains lists of disbursements and receipts as well as lists of subdistrict trustees with their name, address, subdistrict number, date of election, date when sworn in, date of term expiration, and role if chairman or secretary. There are also two original document storage boxes that were used to house the tri-folded records.
 

SYSTEM OF ARRANGEMENT

Records are arranged into four series: I school census records, II superintendent
reports, III monthly reports of teachers, and IV other school records. Arrangement is chronological within each series.
 

CONTAINER LISTING

Description           

Date  

Box

Folder

Series I: School Census Books

 

 

 

School census records

1894-1930

1-11,
15-16

1-4; 1-4

Series II: Superintendent Reports

 

 

 

Superintendent reports

1885-1921

12-14

 

Series III: Monthly Report of Teachers

 

 

 

Monthly reports of teachers

1895-1898

17-18

1-3; 1

Series IV: Other School Records

 

 

 

Published public bonds for school books

1893-1894

18

2

Election results for trustees

1894-1897

18-19

3-6; 1

Applications for teacher certification test

1896-1897

19

2

Annual reports

1894-1897

19-21

3; 1-4; 1-2

Orders and receipts

1893-1904

21

3-7

Orders of levy

1894-1900

22

1-4

Treasurer’s report

1894-1901

22-23

5-6; 1-3

Grant County Board of Education
  record book

1913-1915

24

 

Tri-fold document storage boxes (2)

1896-1898

25

 


CONDITIONS GOVERNING ACCESS AND USE

Conditions Governing Access: This collection is open for research access.

Conditions Governing Reproduction and Use: The copyright law of the United States (Title 17, US Code) governs the reproduction of copyrighted material. The User assumes full responsibility and any attendant liability for the fair use of materials requested in total compliance with the copyright law of the United States (Title 17, United States Code) that may arise through the use of any requested materials.

Preferred Citation: [Box #, Folder #], MS-76 Grant County Schools Records, Eva G. Farris Special Collections, W. Frank Steely Library, Northern Kentucky University
 

ACQUISITION AND APPRAISAL

Immediate Source of Acquisition: Gift from Grant County Schools, 2015 (NKU2015-001)
 

NOTES

Processing Information: Processed by Anne Ryckbost, 2016