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Family Education Rights and Privacy Act 

Under the Family Educational Rights and Privacy Act of 1974 (FERPA), Northern Kentucky University is restricted in releasing student information without the consent of the student. It provides the student a right to inspect his/her records and restrict the disclosure of those records. Further information about FERPA is available on the U.S Department of Education FERPA website.

“The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.”

In order for the Office of Student Conduct, Rights and Advocacy to discuss details of your student’s case, the student must give permission to do so.

It should be understood that, at the post-secondary level, parent(s)/guardian(s) do not have automatic access to the student’s educational record. The first step to having access to your student’s information is having open communication with them about what is going on with their grades, classes, etc. Secondly, students may also sign a waiver with our office which would allow for more open communication between the university, the student and you as parent(s)/guardian(s).  Signing the waiver is only a short term release of their educational record at the University. The waiver is available here, but can only be completed in the Student Conduct, Rights and Advocacy office during business hours in order to verify the identity of the student.

Parental/Guardian Notification

The Family Educational Rights and Privacy Act (FERPA) allows universities to notify parent(s) or guardian(s) when their student has violated the drug and/or alcohol policy. Specifically, if the student is:

  • less than twenty-one (21) years of age with a second alcohol violation

  • less than twenty-one (21) years of age with a first-time drug violation for marijuana

  • less than twenty-one (21) years of age with a first-time, high-risk alcohol violation including, but not limited to: driving under the influence, driving after consuming, alcohol poisoning, or hospitalization

The purpose of Parental Notification is to open communication, collaborate with the parent(s) or guardian(s) and to develop strategies to help the student learn from this teachable moment. Parental Notifications are sent to the parent(s) or guardian(s) by mail to the student’s permanent address.