Chalking is permitted by registered student organizations, University departments and registered students to promote campus events.
DSTV is a free service offered to all departments and organizations on NKU's campus! We can advertise your event and organization on the Student Union televisions as long as you follow the guidelines:
We accept graphics in the following formats: PPT, PPTX, PNG, TIFF, GIF, JPEG, and BMP. For full page graphics we recommend PNG images. All of these should be formatted to 1024 x 768 pixels (4:3).
Submit all listings by e-mailing them to DSTV@nku.edu or you can contact a DSTV editor for content help, and animation or video requests by either e-mail or calling at (859) 572-1564.
Posting Eligibility
Registered student organizations with the Office of Student Engagement and university departments of Northern Kentucky University are eligible to post materials on campus.
Posting Authorization
All posters, flyers, handbills and banners must be authorized and stamped by the Vice President for Student Affairs/Dean of Students designee Student Union management, located at the Student Union Information Desk (2nd floor). The Student Union management stamp indicates review of the party requesting permission to post notices and does not indicate an endorsement of content. In most cases, posting is restricted to the promotion of campus-related activities. The posting should display the time, date, location and sponsor of the event. Advertisement of off-campus functions will not be authorized unless the event is sponsored by a registered student organization or a University department. Campus postings are limited to 30 days.
Disclaimer
Northern Kentucky University disclaims all responsibility for the contents of posters, handbills, flyers or other written material posted at the University. Students, faculty, staff and administrators must be aware of current laws regarding libel, defamation, obscenity and fair labor relations or other applicable laws. Posters promoting establishments that sell alcoholic beverages or relating to alcohol will not be approved. However, posters promoting alcohol awareness and responsible decision-making will be approved.
Approved Methods of Posting
Posters:
Handbills:
Flyers:
Banners:
Approved Areas for Posting
On concrete surfaces and non-department bulletin boards (only one posting per bulletin board permitted) inside all buildings with the following exceptions:
Prohibited Areas for Posting
Areas for Individual Student-Placed Notices
The following bulletin boards are reserved for student-placed notices only and are identified as open bulletin boards. Notices advertising for sale, tutoring, car pools, etc. are permitted on these bulletin boards and do not need to be authorized or stamped by the Student Union management. Only one posting per bulletin board permitted.
Student Government Association Elections Postings
The regulations for posting prior to Student Government Association elections are governed by the rules and guidelines established by the Election Commission and are available in the Student Government Association Offices and website: sga.nku.edu.
Posting Removal
Registered student organizations and University departments are responsible for removing their posted notices at the conclusion of the stamped expiration date. Violators of this policy will be given one warning by Student Union management. Further violations may result in suspension of posting privileges.
Note: Campus buildings will be periodically inspected. Postings found in violation of the above policy will be removed and discarded.
Below are the policies for the hanging of banners inside the Student Union:
Charges may be assessed and waived as indicated below. Revenues for these charges are to be applied towards maintaining and upgrading the Student Union and University Center.
Fees may not be charged to internal university departments for the use of a university facility for an internal event.
Internal events include those events which are:
Hosted or sponsored by a university department, and predominately attended by university faculty, staff, students, parents of students, prospective students, alumni, major donors, university related foundations, and others normally considered a part of the university community. This type of event has no admission fee, registration fee, or substantial financial sponsorship.
If the event does not meet these qualifiers, or if there is a charge for the event, or substantial sponsorship money is provided for the event, or if any university constituent as identified above is being compensated for the event, the event will be considered an external event and the external commercial rate or the non-profit/university department rate will be charged. Any waiver of the approved rate must be signed by the appropriate Dean or Director, then the Vice President of that unit with final approval by the Assistant Vice President of Student Engagement & Inclusiveness along with the Vice President of Adminstration & Finance.
(All requests must be submitted a minimum of 21 days prior to the event!)
Waivers are approved by your Dean/Director then the Vice President of that unit with final approval by the Assistant Vice President of Student Engagement & Inclusiveness along with the Vice President of Adminstration & Finance.
Be sure to ask about fees that are not associated with your rental or waiver (if approved), such as equipment rental.
All requests must be submitted a minimum of 21 days prior to the event. This means completion and approval of the waiver form, not the reserving of the actual facility.
Student Union and University Center Waiver Request Form (pdf)
Your Name: Enter First & Last Name (Please print if not completing the form electronically)
Date of Event: Enter Date of Event Here
Start Time of Event: Enter Start Time of Event Here
End Time of Event: Enter End Time of Event Here
Name and Description of Event: Enter Name of Event Here – please use the name of the event that the facility is reserved under. Please enter a Description of the Event Here.
University department hosting / organizing the event: Enter the name of the department hosting or organizing the event. This should match the information on file with reservations (when you reserved the space/facility).
If applicable, internal or external sponsor(s) or co-sponsor(s): Whoever is hosting the event or co-hosting the event.
Financial Sponsorship of the event: List all sponsors whether they’re providing financial support or in-kind donations.
Registrations Fee for the event: List cost per delegate
Facility and room(s): Enter the name of the facility and the room number and/or room name. This should match the information on file with reservations (when you reserved the space/facility).
Rental charge: Enter the rental charge information given for the facility rental only – this should be verified by reservationist of the facility if you are unsure.
Number of external attendees anticipated: Total who are not NKU faculty, staff, or a student
Number of internal attendees anticipated: Total who are NKU faculty, staff, or a student
Type of Event: Check off the “Type of Event” you are having.
_____Commercial _____Non-Profit/University _____Student
Please briefly describe how the event advances the mission of the university (additional information may be attached): Self Explanatory
Obtain necessary signatures on the form and submit to the appropriate people.
Student Union Rooms |
Commercial Rates |
Non-Profit Rate |
University Rate |
Student Group Rates |
|---|---|---|---|---|
Ballroom ABC - Full Day |
$1,300.00 |
$825.00 |
$700.00 |
$262.00 |
Ballroom ABC - Half Day |
$1,090.00 |
$670.00 |
$545.00 |
$183.00 |
Ballroom A - Full Day |
$1,090.00 |
$720.00 |
$595.00 |
$210.00 |
Ballroom A - Half Day |
$880.00 |
$565.00 |
$490.00 |
$162.00 |
Ballroom B - Full Day |
$565.00 |
$510.00 |
$460.00 |
$105.00 |
Ballroom B - Half Day |
$460.00 |
$405.00 |
$275.00 |
$52.00 |
Ballroom C - Full Day |
$565.00 |
$510.00 |
$460.00 |
$105.00 |
Ballroom C - Half Day |
$460.00 |
$405.00 |
$275.00 |
$52.00 |
Ballroom B/C Full Day |
$775.00 |
$562.00 |
$512.00 |
$162.00 |
Ballroom B/C - Half Day |
$565.00 |
$457.00 |
$375.00 |
$78.00 |
Governance Room |
$497.00 |
$345.00 |
$295.00 |
$105.00 |
Meeting Room 105 |
$100.00 |
$75.00 |
$55.00 |
$24.00 |
Meeting Room 106 |
$100.00 |
$75.00 |
$55.00 |
$24.00 |
Meeting Room 108 |
$140.00 |
$100.00 |
$80.00 |
$47.00 |
Meeting Room 109 |
$140.00 |
$100.00 |
$80.00 |
$47.00 |
Meeting Room 302 |
$115.00 |
$100.00 |
$80.00 |
$47.00 |
| Meeting Room 323 | $20.00 | $15.00 | $10.00 | $5.00 |
Meeting Room 324 |
$60.00 |
$45.00 |
$35.00 |
$20.00 |
Multipurpose Room |
$472.00 |
$300.00 | $262.00 |
$130.00 |
Prefunction Space 100L |
$210.00 |
$150.00 |
$105.00 |
$52.00 |
| First Floor Atrium | $210.00 | $150.00 | $105.00 | $52.00 |
Gameroom |
$210.00 |
$170.00 |
$157.00 |
$105.00 |
Terrace Room 203 |
$78.00 |
$70.00 |
$52.00 |
$26.00 |
Entire Student Union Full Day |
$3,000.00 |
$1,700.00 |
$1,675.00 |
$787.00 |
Entire Student Union Half Day |
$1,500.00 |
$1,025.00 |
$1,045.00 |
$472.00 |
(Half Day up to 4 hours/Full Day more than 4 hours) |
||||
University Center Rooms |
Commercial Rates |
Non-Profit Rate |
University Rate |
Student Group Rates |
|---|---|---|---|---|
Ballroom-Full Day |
$700.00 |
$550.00 |
$500.00 |
$157.00 |
Ballroom-Half Day |
$595.00 |
$445.00 |
$395.00 |
$105.00 |
Meeting Room 135 |
$160.00 |
$90.00 |
$70.00 |
$30.00 |
Meeting Room 204 |
$130.00 |
$95.00 |
$75.00 |
$50.00 |
Meeting Room 245 |
$95.00 |
$85.00 |
$65.00 |
$30.00 |
Meeting Room 250 |
$95.00 |
$85.00 |
$65.00 |
$30.00 |
Meeting Room 335 |
$80.00 |
$65.00 |
$45.00 |
$24.00 |
Meeting Room 414 |
$80.00 |
$65.00 |
$45.00 |
$24.00 |
| Third Floor Lobby | $210.00 | $150.00 | $105.00 | $52.00 |
Theatre-Full Day |
$615.00 |
$505.00 |
$455.00 |
$157.00 |
Theatre-Half Day |
$455.00 |
$425.00 |
$375.00 |
$118.00 |
Entire Building-Full Day |
$1,900.00 |
$1,600.00 |
$1,300.00 |
$445.00 |
Entire Building-Half Day |
$1,600.00 |
$1,335.00 |
$1,000.00 |
$315.00 |
(Half Day up to 4 hours/Full Day more than 4 hours) |
||||
Equipment Rental Rates |
Commercial Rates |
Non-Profit |
University Rate |
Student Group Rates |
|---|---|---|---|---|
AV Technicians (2 hour minimum at $50 an hour and $20 per hour thereafter) |
$50.00 |
$50.00 |
$50.00 |
$50.00 |
Additional Projector/Screen Ballroom |
$50.00 |
$40.00 |
$40.00 |
$25.00 |
Additional Projector/Screen SU 104 |
$40.00 |
$30.00 |
$30.00 |
$20.00 |
Conference Phone (plus cost of call) |
$5.00 |
$2.50 |
$2.50 |
$0.00 |
Dance Floor |
$300.00 |
$200.00 |
$150.00 |
$125.00 |
Digital Signage Extra Viewing |
$60.00 |
$40.00 |
$40.00 |
$20.00 |
Direct Input Boxes (per unit) |
$10 per unit |
$10 per unit |
$10 per unit |
$10 per unit |
Early or Late Closing |
$50.00 |
$40.00 |
$40.00 |
$30.00 |
Easels |
$5.00 |
$2.50 |
$2.50 |
$1.50 |
E-Clips |
$5.00 |
$2.50 |
$2.50 |
$1.50 |
| Extension Cord | $10.00 | $10.00 | $10.00 | $5.00 |
Facility Damage |
Charged at cost of repair |
Charged at cost of repair |
Charged at cost of repair |
Charged at cost of repair |
Flat Panel TV with DVD player |
$80.00 |
$60.00 |
$60.00 |
$40.00 |
Flip Charts with Paper |
$10.00 |
$7.50 |
$7.50 |
$5.00 |
Gobo Lighting |
$30.00 |
$20.00 |
$20.00 |
$10.00 |
Handheld Microphone |
$60.00 |
$45.00 |
$45.00 |
$30.00 |
Laptop Computer |
$75.00 |
$50.00 |
$50.00 |
$50.00 |
Laptop with Video Projector and Screen |
$100.00 |
$80.00 |
$80.00 |
$50.00 |
Large concert sound system (requires tech) |
$250.00 |
$150.00 |
$150.00 |
$100.00 |
Lavaliere Microphone |
$60.00 |
$45.00 |
$45.00 |
$30.00 |
LCD Data/Video Projector |
$80.00 |
$60.00 |
$60.00 |
$40.00 |
LCD Data/Video Projector - Portable |
$80.00 |
$60.00 |
$60.00 |
$40.00 |
Lobby Tables |
$50.00 |
$25.00 |
$25.00 |
$5.00 |
No Show for Reservation |
$25.00 |
$25.00 |
$25.00 |
$25.00 |
Phone Hybrid |
$60.00 |
$40.00 |
$40.00 |
$20.00 |
Pipe and Drape |
$100.00 per section |
$75.00 per section |
$75.00 per section |
$50.00 per section |
Podium with Microphone |
$50.00 |
$50.00 |
$50.00 |
$50.00 |
Portable Podium w/Sound |
$50.00 |
$40.00 |
$40.00 |
$25.00 |
Portable Sound System |
$100.00 |
$75.00 |
$75.00 |
$50.00 |
Portable Zoom Camera |
$50.00 |
$25.00 |
$25.00 |
$10.00 |
Smart Podium - Ballroom |
$100.00 |
$80.00 |
$80.00 |
$50.00 |
Smart Podium - meeting room |
$80.00 |
$60.00 |
$60.00 |
$40.00 |
Sound System Outside |
$125.00 |
$75.00 |
$75.00 |
$50.00 |
Special Lighting (per light) |
$15.00 |
$15.00 |
$15.00 |
$15.00 |
Stage Monitors (per unit) |
$10 per unit |
$10 per unit |
$10 per unit |
$10 per unit |
Staging 6x8 section |
$30.00 per section |
$30.00 per section |
$30.00 per section |
$30.00 per section |
Table Cloths |
$7.00 |
$7.00 |
$7.00 |
$7.00 |
Table Skirts |
$15.00 |
$15.00 |
$15.00 |
$15.00 |
Theater Lighting Adjustments |
$25.00 per hour |
$25.00 per hour |
$25.00 per hour |
$25.00 per hour |
Wired Microphone |
$40.00 |
$30.00 |
$30.00 |
$20.00 |
