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If you are utilizing University Communications or University Printing's services to design or produce your request, please make them aware of the following:

  • Is your publication a mailer?

  • Will your publication be first class or bulk mail?

  • Will your publication have any business reply materials involved?


Folding and Inserting: Inserting requires a minimum of 300 pieces for interdepartmental or outgoing mail.

Please note: Most supplies need to be sent to Mail/Distribution Services unfolded. Exceptions include brochures, booklets, etc. Please contact the manager prior to having materials printed so that we coordinate your mailing with Marketing and Communications. Make sure your envelopes and other printed items (letters, forms, brochures, etc.) are stored properly to avoid curl. Warped or curled materials may not run through the equipment.

Tip: Odd sizes, slick printed materials, etc., take longer to process. Be sure to allow ample lead time.

Address correction & ink jet spray addressing: (for outgoing mail) Upon request, IT will provide addresses to Mail/Distribution Services. We can also accept your addresses on disk in several file formats such as Microsoft Excel, Microsoft Access and Quattro Pro. These addresses on disk will be verified against the United State's Postal Service's national database of addresses and automated with delivery point bar codes by our mailing software. Your mailing will then be ink jet spray addressed in zip code order for a neat, professional appearance.

Tabbing: We will also tab booklets or folded mail pieces with one or more tabs to seal the open edge, in accordance with postal regulations.

Tip: To be tabbed, labeled or ink jet spray addressed, the mail pieces cannot exceed 1/4 inch in thickness.

For more information
please contact:

Steve Slone

Interim Manager

(859) 572-5211