Institutional Data is defined as data elements which are created, received, maintained, or transmitted by NKU administrative information systems. Information is a collection of Institutional Data representing quantitative / qualitative measurements and facts related to the business of the University.
When NKU personnel copy institutional data from the administrative information systems into their own departmental, unit, or local data repositories, they are still subject to the same policies and procedures which govern the use of institutional data.
- A few examples (not all inclusive) of NKU administrative information systems are SAP (Finance, Human Capital Management System, Student LifeCycle Management System), OrgSync, Raiser’s Edge, PeopleAdmin, MapWorks, enterprise data warehouse, Financial Aid, Learning Management System, Parking System, Library Management System, etc.
Types of Institutional Data including but not limited to the following:
- Advancement and Alumni Affairs: Includes all aspects of alumni and development data.
- Facilities: Includes the facilities services data of the University including space-planning data, construction, maintenance and operational data, reservations and physical-descriptive data.
- Financial: Data related to the management of fiscal resources of the University.
- Human Resources: Supports the management of employee resources of the University.
- Library and Information Resource: Supports the management activities and information resource- collection activities of the University libraries.
- Research: Includes records that represent grants & contracts (proposals and awards) the University has received and executed.
- Student: Supports all phases of a student’s relationship with the University from expression of interest through alumni status.
It is strongly encouraged that the same principles and minimum standards outlined above be applied to all institutional information.