As of July 1, 2019, a new process requires that all IT project proposals be formally submitted to the Office of Information Technology for review and approval. This enables a thorough analysis of all projects that will consume IT resources and affect campus users. This process also gives NKU leadership greater visibility and awareness of all IT projects to ensure we are focused on impactful, strategic priorities and define the return on investment to our students and the university.
An IT project is one in which IT resources will be required to complete an effort that also follows that basic guidelines of a project. Typical IT projects include major enhancements to current IT services or software, the purchase of new software, major renovations or new construction involving IT related equipment and process improvements. Some examples of items that are not IT projects include: purchasing computers, problems with your computer hardware or software, printer issues, needing a report or job run.
No, however, if you are purchasing a new piece of software for your department for example, then yes, funding would need to be secured before a project can be approved. Funding can always be secured after a proposal has been submitted. Sometimes you will not know if you need funding for a project. In this case, submit the proposal and during our review process we will determine if funding is required before moving forward.
All projects will be available for viewing by all campus members through the PMO website. As projects move through the project lifecycle, periodic updates may be shared through the monthly IT newsletter or other publications to campus.
Every week the PMO will review submittals and submit them to IT leadership for review
and approval. Upon their approval projects will be submitted up to ITPC (IT Policy Council) for their final review and approval. Depending on when projects are submitted most approvals should be completed within 6-8 weeks.