Military Tuition Assistance (TA) Refund Policy and Schedule

Policy Statement: 

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded. To comply with the Department of Defense (DOD) policy, NKU will return any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. In instances when a Service member stops attending due to a military service obligation, NKU will work with the affected service member to identify solutions that will not result in a student debt for the returned portion in compliance with the DOD policy.  

Rational or Purpose:

This policy serves to fully inform students receiving military tuition assistance of the required actions the College must take to comply with the DOD Memorandum of Understanding Return Policy for Military Tuition Assistance funds rules and align with the return of unearned student aid rules applicable to the Federal Student Aid as required under section 484B of the Department of Education Title IV of the Higher Education Act of 1965. 

Scope:

This policy applies only to students receiving Military Tuition Assistance. This tuition assistance is a benefit that is available only while the student is in the service. This policy does not apply to Veterans or Veterans benefits.  

Procedures:

To remain in compliance with the Department of Defense’s policy, NKU will return any unearned TA funds through at least 60% of the semester on a prorated basis. The amount of unearned TA that is returned is based on the date of withdrawal from the course. After 60% of the semester has passed, TA will not be evaluated for a return to the DOD. 

Northern Kentucky University will bill the DOD after 60% of the semester has passed to reduce the amount of incorrect TA funds being disbursed by the DOD. NKU will bill for the amount the student earned given their enrollment. 

Schedule for returning unearned TA:

Bold type identifies the 60% complete point

Note: The educational institution’s week of instruction is counted as 7 days 

 

5-Week Course: withdrawal submitted 

Day 1 - 7

Day 8

Day 9

Day 10

Day 11

Day 12

Day 13

Day 14

Day 15

Day 16

Day 17

Day 18

Day 19

Day 20

Day 21

Day 22

 

 

100% return

77% return

74% return

71% return

69% return

66% return

63% return

60% return

57% return

54% return

51% return

49% return

46% return

43% return

40% return

0% return

 

7-Week Course: withdrawal submitted

Before or during week 1

During week 2

During weeks 3

During week 4

During weeks 5 – 7

 

 

100% return

75% return

50% return

40% return (60% of course is completed)

0% return

 

16-Week Course: withdrawal submitted

Before or during weeks 1 – 2

During weeks 3 – 4

During weeks 9 – 10

During weeks 11 – 16

 


 

100% return

75% return

40% return (60% of course is completed)

0% return

For courses that have durations differing from those listed above: Unearned TA funds will be returned on a prorated basis, depending on the length of the course. To determine the amount of TA that needs to be returned, the institution will determine the date the withdrawal was submitted, and then divide that by the number of days in the term to determine the percentage of TA that was earned by the student. Example: The student enrolled in a course that’s duration is 30 days. The withdrawal was submitted on the 14th day. The institution would perform the calculation to determine how much TA was earned by the student’s attendance: (14 divided by 30 equals 46.6%. 47% of the TA authorized was earned by the student, which means 53% of what was authorized will be returned to the DOD).