Review of the Verification Procedures

The "transfer/surplus" form should be accompanied by a "work order" and sent to work control. These new forms are available in mail/distribution services.

• Excess property not on listing:
  If you locate any equipment or furniture items which do not appear on your printout, please list as much information as you can, including NKU tag number.
  
• Donations from outside sources:
  Some departments may receive gifts or donations from outside sources that may require capitalization. The comptroller's office must be notified of these acquisitions to determine if they meet the capital equipment criteria.
  
• How to tag:
  When reviewing your annual verification report, you will need to check every inventory tag that is listed on your report. An asset may have an NT. This means the item is inside another asset (ex:  software installed inside a computer) or the equipment is not able to be tagged.  An asset with a BC on it means the item has a tag that can be scanned or a tag with lines on it. The MT means the item has a tag without lines on it. If any tag description needs to be changed, please note this on your returned verification report.
  
• Missing tags:
  Please inform us of any item(s) listed that does not have a tag affixed, and we will furnish replacement tags.
  
• Missing Property:
  Property that cannot be verified, after an extensive search, will need a "Lost Equipment Form" filled out and signed. 
  
• Stolen Property:
  Property that has been stolen will need a copy of "Miscellaneous Incident Report" from University Police.
  
• Completion:
  Please return one corrected copy noting exceptions with signature at the end of the report to Inventory-Office of the Comptroller. Retain the other copy for your files. Signatures must be that of the responsible department head. A corrected copy will be sent to all departments after necessary changes have been made.