Office of the Comptroller: Northern Kentucky University, Greater Cincinnati Region

We establish and maintain efficient accounting, budgetary systems and controls which demonstrate accountability and effective stewardship of the university's and foundation's financial resources. We also provide timely, useful information and services to all constituencies.

Accounts Payable

Location: Lucas Administrative Center 612, Nunn Drive,Highland Heights, Kentucky 41099
Fax:( 859) 572-6471

Functions of the department include the processing of documents related to university travel, invoicing of purchase orders, agency accounting, and vendor payments. Responsibilities include generating timely payments to vendors, employee reimbursements, agency accounts, and university travel reimbursements. In order to maintain timely payments Accounts Payable needs all documentation at the latest by 2 p.m. on the day before payments are made. Vendor payments are processed twice a week, on Tuesdays and Fridays. Employee reimbursements are only processed on Tuesday mornings.

University Travel
Agency Accounting
Parked Vendor Invoices
Invoice Processing Procedures

Year End Processing:
The University's fiscal year end is June 30. All business transacted up to and including June 30 must be included in the financial records for the respective fiscal year. All invoices will be processed in the fiscal year in which the goods and/or services were received.

Year End Closing Procedures: https://inside.nku.edu/comptroller/accounting.html

Related Links

Fiscal Year End Closing

Russ Kerdolff, Comptroller AC 605 (859)572-6455 kerdolff@nku.edu
Becky Bishop, Coordinator AC 604 (859)572-6454 bishopr4@nku.edu	Comptroller's schedule General department questions
Lisa Lange, Secretary AC 601 (859)572-5263 langel1@nku.edu	Interdepartmental bills Form distribution General department questions
Karen Mefford, Associate Comptroller AC 606 (859)572-6458 meffordk@nku.edu	Policy & Procedures All other general accounting questions
Angela Fulkerson Acctg/Financial Reporting Mngr AC 601 (859)572-6008 fulkersona1@nku.edu	Financial reporting requests Interdepartmental bills Monthly overhead charges
Kristine West, Senior Accountant AC 607 (859)572-6459 westkr@nku.edu	Bank reconciliations Expense reimbursements
Tina Herald, Capital Asset Accounting Manager AC 607 (859)572-6453 heraldt2@nku.edu	Inventory Capital asset tracking Tagging new equipment Capital construction projects
Kim Sanders, Accountant AC 601 (859)572-6020 sandersk@nku.edu	Recodes Property management billing Service department uploads
Thomas Barnett Invstmts/Finl Rptg Systems Mngr AC 602 (859)572-6451 barnettt@nku.edu	Cost center reconciliation training Budget transfers Credit balances Salary encumbrances (PBC) Internal awards
Kyle Jacobson, Budget/Investments Officer AC 602 (859)572-7657	Budget transfers Credit balances Internal awards
Tonya Smiley, Senior Analyst, Bdgt &HR Integration AC 602 (859)572-5264 smileyt@nku.edu	PAR reviews Grant payroll review/reconciliations Review grant PAR's Salary encumbrances (PBC) Set up release/reassigned time Prepare payroll retros/corrections Campus based programs Grant training Time and effort tracking
Barb Smith Director of Research Fdn Acctg/Grant Admin AC 603 (859)572-6456 smithba@nku.edu	Set up/maintain grant master data Approve all budget entries, journal entries, PR retro's, invoices/financial reports Meet with PI's Sub recipient monitoring F&A Tuition SAP grant enhancements Grant close out
Lisa Burson, Grants & Contracts Manager AC 601 (859)572-7619 bursonl@nku.edu	Prepare federal cash draws & federal financial reports Foundation subgrants Stream Corridor RFDN 990 NSF survey RFDN quarterly reports NKU RCF quarterly reports
Kimmy Hempfling, Senior Grant Accountant AC 601 (859)572-1978 hempflingk1@nku.edu	Review/approve purchase requisitions, travel and credit card transactions Review recode requests Prepare invoices/financial reports SAP entry of journal and budget entries Credit balance report Maintain invoice/reporting calendar Deferred revenue Monitor accounts receivable Review/approve interdepartmental bills
Grant Coordinator AC 608	Provide transactional support for PI's in the areas of Procurement, Travel, HR, Student Payroll, Budget Management, and other items such as PVI's, IB's and Infra Requests as needed Review departmental & procard charges
Chris Nicolaus, Accounts Payable Manager AC 611 (859)572-6328 nicolausc1@nku.edu	Invoice processing for purchase orders Vendor statement reconciliation Outstanding check issues Travel processing Parked vendor invoices Outstanding vendor issues Wire transfers Check and ACH processing
Melody Sumner, Accounts Payable Specialist AC 601 (858)572-5262 gormanm1@nku.edu	Invoice processing for purchase orders Vendor statement reconciliation Outstanding check issues Check and ACH processing
Lisa Wolf, Accounts Payable Specialist AC 601 (859)572-5261 wolfm1@nku.edu	Travel Processing Parked vendor invoices Invoice processing for purchase orders Outstanding check issues Check and ACH processing

Our services include:

General Accounting
Budgetary Control/Treasury Functions
Post Award Grants and Contracts Administration
Travel Reimbursements
Student Account Services
Procurement