Notice: Effective March 3, 2025 Paper forms (PARs and New Hire Packets) will no longer be accepted. Hiring Officials must use the TeamDynamix system to hire students.
(Students are NOT eligible to work until their paperwork is fully processed in SAP. If the student is not set up in SAP, they will not have the ability to enter worked time; and will delay the student being put on payroll and receiving a paycheck).
1) Create a Job Posting: - For instructions, click here.
Once the posting is created, HR will post/activate the posting.
2) Recruiting & Selection: Once you acquire a list of applicants, you can go ahead with conducting interviews and select your candidate. You do not need prior approval to start the interview process.
3) New Hire Paperwork: The new hire paperwork is initiated in TeamDynamix.
4) Background Check & I9 Form: The background check and I9 process will be initiated in TeamDynamix. The student will be sent separate email requests to complete the background check and Section 1 of the I9 form.
5) I-9 Verifications: Students are to bring their IDs to the HR office for the I-9 Verification.
1) Enter the student's name and PAR information into TeamDynamix. (This will kick-off the hiring process).
2) New Hire Paperwork: The new hire paperwork is initiated in TeamDynamix.
3) Background Check & I9 Form: The background check and I9 process will be initiated in TeamDynamix. The student will be sent an email request to complete the background check and Section 1 of the I9 form.
4) I-9 Verifications: Students are to bring their IDs to the HR office for the I-9 Verification.
NKU policy dictates that student workers must be enrolled for at least six (6) credit hours during the fall and spring semester. US citizens are allowed to work a maximum of 25 hours a week during the Academic year and a maximum of 35 hours a week during the summer and break sessions. International students must be enrolled for twelve (12) hours per semester and are allowed to work a maximum of 20 hours a week during the Academic year and 35 hours a week during the summer and break sessions. For summer employment, students are not required to be enrolled during the summer; however, all students must have been enrolled in the previous spring or intending to enroll for the upcoming fall semester.
TeamDynamix (TDX) - FORM (Portal)
Student Employment PAR Processing Training
People Admin Applicant Tracking System:
Need Access to People Admin? Contact: marks@nku.edu
List of Acceptable Documents (for I-9 Form verification)
Time Management FAQs (for Time Administrators)
Student Financial Assistance - Work Study Information for Students
