Enrolling for Online W-2

No action is required for employees who wish to continue receiving printed W-2 forms by mail. They will have a paper W-2 form printed and mailed by Northern Kentucky University no later than January 31, to the employee’s mailing address on file in the SAP HR/Payroll system. Employees who have separated employment from Northern Kentucky University will have a W-2 paper form printed and mailed.

Please note: Once you have enrolled to receive your W-2 online through myNKU Employee Self Service you do not need to enroll again. Your election will remain in effect for future years unless you change your election or separate employment from the University.

Electing to recieve your W-2s online is quick and easy.  Just log in to myNKU and follow the steps below.

Click on the Employee Self-Service tab, then select Benefits and Payment.

Click On-line W-2 Election.

Click New Election, then select Elect for Northern Kentucky University.

Under Election Details, select Receive W-2 online.

Click OK to confirm your election.

You will then receive a message that your data has been saved.

Accessing your W-2s online is quick and easy.  Just log in to myNKU and follow the steps below.

Click on the Employee Self-Service tab, then select Benefits and Payment.

Click W-2 Online Forms.

Select the line you would like to view (click on the line) and click Display.  Most employees will receive multiple copies because NKU's W-2s only allow one state and one local to be listed per W-2.

Make sure to click Next Form to view additional pages.

Your W2 will appear as a PDF so you can view, save or print.

Note: The online W2 does not include the instructions that are included on the back of the traditional W2. 
These can be viewed as a PDF.

UPDATE

If you have questions, please contact the Payroll Office at 859-572-6326.

• Hardware and software requirements to receive W-2 electronically include a computer with internet access, web browser and a NKU username and password.
  • Internet Explorer 11 and Firefox are recommended for optimal user experience in the myNKU portal.
• Employees must give consent prior to receiving W-2 online in an electronic format.
• If you do not consent to receive your W-2 electronically, a paper W-2 will be mailed to the mailing address on file in the HR/Payroll system.
• If you do consent to receive your W-2 electronically, Northern Kentucky University will not mail you a paper W-2.
  • You will need to access your W-2 through myNKU Employee Self Service (ESS) to view and print your W-2.
• Any time during the W-2 open enrollment period employees may change their election.
  • An employee’s withdrawal of consent will be effective the date received by the Payroll office.
  • Withdrawn consent does not apply to previously issued W-2 forms.
• Your election will remain in effect for future years unless you change your election or separate employment from the University.
  • Separation from the University will result in a paper W-2 being mailed to the mailing address on file in the HR/Payroll system.
• An employee may still receive a mailed paper W-2 even if they elected to receive an electronic W-2 by contacting the Payroll Office any time after February 14, 2020.
  • Requests for a paper W-2 does not withdraw the employee’s consent for electronic delivery of future W-2s.
• Employees W-2 forms will remain available online in Employee Self-Service for at least 5 years. Previous W-2 forms for years 2015 and prior are not available online. Employees may request copies of prior year forms by contacting the Payroll Office.
• Employees may be required to print and attach W-2 to their annual tax return(s).