Note that we recommend limiting your search to one word. The search functions on this page perform character by character - multi-word searches must be precisely typed for all but the last word. For example, honor will return all honors results, as it is the only (and last) word in the search. Honor Advisor will produce no results as there are no entries in which honor<space> exists.
| Field | Description |
|---|---|
| Academic Honors | Recognition of students who achieve a high GPA score |
| Academic Level | Course academic level |
| Academic Period | System code representation of the academic year and semester |
| Academic Period Last Enrolled | Last term that student had any enrollment activity |
| Academic Session | Full semester in an Academic Year; Fall, Spring, Winter, Summer |
| Academic Sub Session | Indicates varied week intervals that occur in tandem to traditional semester |
| Academic Year | School year; naming convention assumes the last year of the year range |
| Address Campus | Dormitory/campus address for housing students |
| Address/Phone/Email | Contact information |
| Admission Attribute | Collection of supplemental information related to admission application |
| Admission Category | Type of student |
| Admission Code | An alphanumeric key up to twelve characters long identifying the student's admission |
| Admission Status | Status of the admission application (e.g. created, approved, withdrawn) |
| Advising Object Id | System identification of advisor/advisee relationship |
| Advisor | NKU representative responsible for guiding students towards academic requirements |
| Advisor Function | Describes the objective or role of the advising assignment to the student like Honors Advisor, Academic Advisor or Athletic Advisor |
| Application Fee Status | Payment status of the application fee |
| Application Status (Supp) | Status of the application |
| Appraisal Remark | Supplemental detail related to grade |
| Appraisal Status | The appraisal status indicates the processing state of the grade |
| Appraisal type | Classification of an appraisal (e.g. mid-term or final grades) |
| Booking reason | How the course was booked (i.e. by student or administrative) |
| Canc. Reason | System descriptions for cancelled bookings |
| Challenge Group | Identifier for students registered with Student Support Services |
| CNACH | Accumulated attempted NKU credit hours as of a specific academic year, or academic year and session |
| CNECH | Accumulated earned NKU credit hours as of a specific academic year, or academic year and session |
| CNGPA | Accumulated NKU GPA as of a specific academic year, or academic year and session |
| COECH | Accumulated earned credit hours as of the selected semester; includes NKU and transfer hours |
| COGPA | Accumulated GPA as of the selected semester; includes only NKU values according to the current transfer policy |
| Conditional Booking | Identifier for students enrolled in courses that have co/prerequisite relationships |
| Confirmation Fee Status | Payment status of the confirmation fee |
| COQP | Accumulated NKU quality points as of a specific academic year, or academic year and session |
| Course | Course such as UNV 101 |
| Course Group | Further defines type of course (e.g. general education category, part of a learning community, electives for certain programs) |
| Course Section | Section offering of a course such as 001 in UNV 101 - 001 |
| Customer Status | Status throughout the graduation process such as preliminary checkout or final checkout |
| Degree Level | Academic level of qualification in pursuit (e.g. associate, bachelor, master, doctoral, professional, other) |
| Degree Type | Degree type of qualification in pursuit (e.g. associate, bachelor, master, specialist, certificate, graduate certificate, doctorate, professional) |
| Delivery Mode | Method of instruction; online, hybrid |
| Delivery Mode (Specialization) | Used to identify students in web-based specializations |
| Diploma Name | Student requested name to be printed on diploma |
| Event | Provides the day and time offerings of a course section |
| Event Location | Location of the course section which could include main campus, alternative campus locations, practicum locations, or study abroad |
| Ext Subtest Result | The subtest score achieved such as the ACT English score |
| Ext.W. or Qual Trnsf | Indicates academic work that is native to NKU or transferred from another institution |
| Fee Category | Student billing detail |
| Gen Ed 1 | Main category for general education courses |
| Gen Ed 2 | Subcategory for general education courses |
| Grade | Letter grade earned at course/module completion |
| Graduation Status | Processing status of graduation candidate |
| Highest SubTest Score | Upon repeated tests, the highest subtest score is used to calculate a new total test score |
| Holds | An indicator where a student cannot perform certain functions until the hold is released from the academic record (e.g. enroll in a course or order a transcript) |
| Instructor | Personnel ID and full name of faculty assigned to course section |
| Locked Record Flag | Record is locked from view |
| Main Catalog Flag | Indicates the primary catalog and academic year for program requirements |
| Main Program | Indicates the primary degree pursued |
| Module booking ID | System identification of a course enrollment |
| Notification | System identification number assignment to an admission application |
| Object Type | A system identification code for a course, student, section, etc. |
| Offering Days | Indicates class meeting days of each section |
| Offering Org. Unit | Managing department responsible for courses, employees, students, programs, specializations, etc. |
| OnlineA Student | Flag noting students declared in accelerated online programs |
| Organizational Unit | Hierarchical representation of departments; NKU/VP area/College or Office/Department |
| Orientation Fee Status | Payment status of the orientation fee |
| Permit Flag | Flag noting course sections for which a student was offered permission for registration |
| PI Program Type | The program level (e.g. undergraduate, graduate, law) of a performance indicator for GPA or credit hour values |
| Primary Discipline | A six digit code that represent a programs' field of study |
| Primary Spec Flag | Student's primary specialization or major |
| Priority of Specialization | Priority number of a student's specialization |
| Privacy Level | Student requested FERPA block |
| Program | Degree type |
| Program Type | Degreed program a student is pursuing |
| Progress Classification | Academic progress of a student such as freshman, sophomore, junior or senior |
| Progression Result | Identifies either student's academic progress or their class level |
| Qualification | Institutional degree awarded |
| Qualification Status | Status of either pursing, achieving or not achieving a qualification |
| Reg. Classification | Classifies the registration as first time, standard or transfer |
| Registration reason | Means by which the student was registered for the course (e.g. Administrative) |
| Registration Status | Enrollment status per course such as booked or cancelled |
| Registration Type | Explains whether or not a student is degree-seeking |
| Requirements Catalog | Indicates catalog type such as Graduate, Undergraduate or Law |
| Requirements Catalog Version | Students catalog/academic year of admission |
| Residence Status | Indicates the student's residence status while attending the University |
| Resource | Attribute of an Event which represents the building and room number in which a section will meet. In Event Planning a resource can be a either a building, room, or instructor. |
| Service Status | Indicates military/veteran students |
| Sess. Reg. Status | Identifies if the registration classification is active or inactive |
| SFAEH | Semester financial aid enrolled earned hours calculation |
| SLCM Subtype | Description of a status or hold on a student academic record |
| SNACH | Attempted NKU credit hours for the specified semester |
| SNECH | Earned NKU credit hours for the specified semester |
| SNGCH | Graded NKU credit hours for the specified semester |
| SNGPA | GPA for the specified semester for NKU academic work only, does not include transfer work |
| Specialization | Encompasses all majors/minors/tracks/etc. declared by a student |
| Specialization Category | Grouping of specializations by type; major, minor |
| Sports Type | Athlete indicator; reports NKU sport of student |
| Status Grouping | Categorization of system statuses and holds |
| Status Hold for Student | A status type that places a hold on the student academic record (e.g. a transcript needs auditing status prevents a transcript from being released until the audit is released) |
| Status Specification | Indicates if the status is active or inactive on the student academic record |
| Student | The student’s full name and unique 9 digit student identification number |
| Student Full/Part-Time Status | Indicates whether a student is part-time or full-time |
| Student Group | Factors into determining a student’s tuition and fees for the semester, used by Admissions and Registrar offices |
| Student KPIs | Various performance indicators for GPA and credit hour values by academic term or cumulative terms |
| Study | Student's program of study |
| Subtest | Tests within the overall ACT test, e.g. English, Math, Reading, Science, Writing |
| Test Type (Ext Achievement) | Test classification (e.g. ACT, SAT, GMAT, LSAT) |
| TNACH | Total NKU attempted credit hours as of the current date |
| TNECH | Total NKU earned credit hours as of the current date |
| TNGCH | Total NKU graded credit hours as of the current date |
| TNGPA | The total NKU GPA as of the current date |
| TOACH | Total official attempted credit hours including all NKU and transfer work |
| TOECH | Total official earned credit hours including NKU and transfer work |
| TOGCH | Total official graded credit hours is inclusive of all NKU academic work and may include external transfer work depending upon the transfer policy in effect when a student was admitted |
| TOGPA | Total official GPA is inclusive of all NKU academic work and may include external transfer work depending upon the transfer policy in effect when a student was admitted |
| Total Test Score | Consolidated test score of all subtests |
| Transfer Flag | Indicates if a course is considered academic transfer work |
| TTECH | Total transfer earned credit hours |
| User Name | SAP System user name, usually the same as the network ID used to log onto the NKU network |
| Visa/Registration Type | Indicates a student is a permanent resident |
| Field | Description |
|---|---|
| Accessibility Classification | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The accessibility classification represents if a fund center is central or non-central for budget funding purposes. Not all fund centers have this classification |
| Account Number of Supplier/Vendor | The Account Number of Supplier/Vendor is a system number assigned to a supplier of a good or service that the University pays via check or ACH through Accounts Payable. Employees are not considered vendors although a vendor record must be setup for employees who travel for business purposes. |
| BIIP Fixed Cost | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The BIIP Fixed Cost classification represents if a fund center is related fixed costs for budgetary purposes. The majority of fund centers will not have this classification. |
| BIIP Revenue | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The BIIP Revenue classification represents if a fund center is related to revenue for budgetary purposes. The majority of fund centers will not have this classification. |
| Budget | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The budget classification represents the availability control rule that the fund center will follow. The majority of the University fund centers will have AVC1 value for this classification. |
| Budget Entry Document Type | An attribute of a budget document, the budget entry document type is located in the document header, that determines the action of the entry. The budget document behaves differently based on a combination of budget process and document type. The NK01 document type is the workflowed budget documents that are approved by departments. |
| Budgeting Process | The budgeting process (internal) is a type of action a budget entry follows when budgeting within SAP and includes information on the sender and receiver information. The processes include Enter, Return, Supplement, Transfer Receiver, Transfer Sender, Carryforward Receiver, and Carryforward Sender. |
| Budgeting Process | The budgeting process (user interface) is a type of action a budget entry follows when budgeting within SAP. The processes include Enter, Return, Supplement, Transfer and Carryforward. |
| Business Area | A business area is an organizational unit or entity that requires audited financial statements for external use. Example: Northern Kentucky University (100), Northern Kentucky University Foundation, Inc. (300) |
| Calendar Year | The calendar year represents 365 (366 on leap years) of days between January 1 and December 31. |
| Calendar Year/Month | The calendar year/month is a year using the actual number of days in each month for a total of 365 days in a year (366 days in a leap year)/One of the twelve divisions of the calendar year. |
| Carryforward - Funds Center | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The carryforward classification represents the information regarding the amount a fund center will receive in the new fiscal year from the remaining available balance at the end of the old fiscal year based on the university carry forward policy. Not all fund centers will have this classification but all university funded and auxiliary fund centers should be labeled. |
| Chart of Accounts | A classification scheme for general ledger accounts. A chart of accounts provides a framework for the recording of values to ensure an orderly rendering of accounting data. |
| Commitment Item | A master data element representing budget classifications of revenues and expenditures in the Funds Management (FM) Module. Commitment items are linked to the G/L account in FI, the revenue and cost elements in CO and sponsored classes in the Grants Management (GM) Module. With this link, transactions posted to the G/L account or revenue or cost elements are automatically posted to FM. Commitment items can also be arranged in a multi-level hierarchy where the top nodes are defined for reporting and/or controlling levels. |
| Commitment Item Category | An attribute of commitment item within the funds management module. The commitment item category defines if a commitment item is a revenue or expenditure budget value. |
| Company | A company is the highest organizational unit of financial accounting for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. All NKU entities will fall under one company code (NK01). |
| Company Code | A company code is the highest organizational unit of financial accounting for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. All NKU entities will fall under one company code (NK01). |
| Controlling Area | The controlling area is an organizational unit within a company, used to represent a closed system for cost accounting purposes. All NKU entities will fall under one controlling area (NK01). |
| Controlling Area of Master Cost Center | The controlling area of a master cost center is an organizational unit within a company, used to represent a closed system for cost accounting purposes. All NKU entities will fall under one controlling area (NK01). |
| Cost Center | A cost center is a master data element representing an organizational unit within a controlling area that represents a clearly delimited location where revenue and costs occur. Organizational divisions can be based on functional requirements, allocation criteria, physical location and/or responsibility for costs. Linked to fund centers for budgetary purposes. |
| Country Grouping | An attribute of a company code within the financial accounting module. The country grouping represents that country in which there are financial transactions; NKU only uses USA. |
| CPE | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The CPE classification represents if a fund center is state or private funding (STATE or PRIVATE) and is used for Foundation fund centers and University fund centers that are related to endowments. |
| Currency Key | An attribute of a company code within the financial accounting module. The currency key represents the currency in which a financial transaction is populated; NKU only uses US Dollar. |
| Customer Account Group | An attribute of a customer within the accounts receivable module. The customer account group represents the different groups of customers as defined by the University. These groups have different numbers ranges. The university has five customer groups :NKU Federal Grant Customers, NKU Other Grant, NKU Private Grant, NKU Renters and NKU State Grant. |
| Customer Number | A customer number represents the system assigned number of a user of NKU goods or service that pays the University for this good or service. The University uses customers for employees that pay to rent homes and for granting agencies (sponsors) that have outstanding accounts receivables. |
| Description | The description field is the line item text from the corresponding entry. This text is normally the purpose of the entry. |
| Detailing of Commitment and Actual in Funds Management | The detailing of commitment and actual in funds management is a description of the type of commitment or actual posting in funds management. A posting could be a payment. |
| Document Type | The document type is an attribute of a document, stored in the document header, that classifies the type of accounting document. The document type is associated with the document number ranges. |
| FI Document Number | A FI Document number is a key that SAP defines to access the accounting document. This is a unique number and the ranges of document numbers are defined for specific document types. |
| Financial Management Area | The financial management area is an organizational unit which plans, controls and monitors funds and commitment budgets. All NKU entities will fall under one financial management area (NK01). |
| Fiscal Year | The fiscal year is a master data element representing the 12 month period beginning July 1 and running through June 30 of the following year for which the University (and the Commonwealth of Kentucky) administers budgets and measures financial results. |
| Fiscal Year / Period | The fiscal year/period is the division of the fiscal year into posting periods per company code. The posting date determines the posting period that an accounting transaction is recorded by default and can be overridden for special closing periods. The posting period range is July = 1 |
| Fiscal Year Variant | The fiscal year variant represents the 12 month period beginning July 1 and running through June 30 of the following year for which the University (and the Commonwealth of Kentucky) administers budgets and measures financial results |
| Functional Area | The functional area is a master data element that is maintained within the Funds Management (FM) Module. It is used in FI to classify revenues and expenditures of an organization by function. Functional area is often referred to as mission. The functional area will be derived from the cost center or internal order. |
| Fund | A master data element that allows separate and distinct fiscal/accounting object containing a self-balancing set of accounts used to budget and control costs and to identify source and use of funding. Financial data will be separated by Funds so that certain activities can be performed or objectives achieved in accordance with special regulations, restrictions, or limitations. Fund is not hierarchical |
| Fund Type | The fund type is an attribute of fund for reporting and grouping of funds. There are multiple fund types used by all NK01 business areas. The University budgeted funds are considered unrestricted (fund type 10). |
| Funded Program | The funded program is a master data element enabling an organization to record budget, control postings, and monitor the performance of internal projects; it can vary from simple activities to complex projects and can cross fiscal years, funding sources, and organizational units. Funded program tracks budget for non-recurring projects or programs that are funded by multiple fund centers. The University will set up Funded programs for all capital construction projects and university internal awards. Funded program should provide a level of detail that will allow appropriate budgetary control and internal/external management information. It provides the means to budget internal orders. |
| Funded Program Type | An attribute of a funded program within the funds management module. The funded program type allows for reporting of the different types of funded programs that the University uses such as state plant projects, local plant projects, unrestricted supplemental all, faculty projects, community partnership projects, faculty travel awards, faculty development awards, faculty enhancement awards, student awards, SEM awards or Grant. |
| Funds Center | A fund center is a master data element representing an organizational unit within the Funds Management (FM) Module. Budgeting will be done at the funds center level. Funds Centers have a one-to-one relationship with cost centers. |
| G/L Account | A G/L Account is a master data element that records account values and represents assets, liabilities, revenues, expenses and net assets. Accounting transactions record changes to GL accounts. These elements are used for financial statement reporting |
| Grant Award End Date | An attribute of a grant within the grants management module. The grant award end date is the end date on the contract with the sponsor. |
| Grant Award Start Date | An attribute of a grant within the grants management module. The grant start date is the beginning date of the grant with the sponsor per the contract. |
| Grant Award Type | An attribute of a grant within the grants management module. The grant award type is used for financial reporting purposes to determine if the grant is exchange or non-exchange. This data is used primarily by the Comptroller's Office. |
| Grant Changed by | An attribute of a grant within the grants management module. The grant change by is the user that made last change to the grant master data or attributes of the grant. |
| Grant College | An attribute of a grant within the grants management module. The Grant College represents a college/division within the University where the grant has been awarded. |
| Grant Cost Sharing Rule | An attribute of a grant within the grants management module. The grant cost sharing rule determines the rule for matching funds. A grant can have no matching, internal, 3rd party, or 3rd party and internal matching. |
| Grant Fund Agency | An attribute of a grant within the grants management module. The grant fund agency is relevant if the funding source is federal or flow thru. This represents the federal agency from where the original funds were awarded. |
| Grant Funding Source Type | An attribute of a grant within the grants management module. The grant funding source type is for reporting purposes to determine if the grant is federal, state, local, foundation, private, other, or flow thru. |
| Grant Identifier - Extern | An attribute of a grant within the grants management module. The grant identifier - extern store the grantor's reference number. Reports sent to the grantor should include this number. |
| Grant Identifier - Intern | An attribute of a grant within the grants management module. The Grant Identifier - Intern is an internal identification number that is used for several purposes. If the grant has financial aid charges this field will have the Aid ID. This internal field is also used for special types of funding e.g. ARRA, Earmark, Homeland Security. |
| Grant Indirect Cost Rate | An attribute of a grant within the grants management module. The Grant indirect cost rate represents the cost of doing business that are not defined specifically as part of the grant but as a percentage that the University can charge to the organization. |
| Grant Last Changed on Date | An attribute of a grant within the grants management module. The Grant Last Changed on Date is date of the last change on the grant master data record. |
| Grant Lifecycle Status | An attribute of a grant within the grants management module. The grant lifecycle status is where the grant is at in post award. There are multiple statuses: Award - preaward payroll only--Grant is open for payroll expenditures only. In preaward status until the final contract is received. Award - preaward all--Grant is open for all expenditures but remains in preaward status until the final contract is received. Award - preaward final--Final contract has been received and grant is open for all expenditures. Grant remains in preaward status until the budget is entered in Comptroller's Office. Award - awarded--Once grant budget is entered and approved by Comptroller's Office, the grant will be changed to Awarded status. Closing-Ended--If an award has reached its expiration date it will be moved to this status. This will allow for postings of entries except new purchasing documents. Closing-Accounting Review--The grant has expired and is open to only Comptroller staff entries and Bursar deposits. Closing-Financially Closed--Only the cash deposit made in Bursar office is allowed in this status. Closed-Closed-- The final cash receipt has been posted. All final reports have been completed and received by the Comptroller's Office. |
| Grant Number | A grant is a master data element that is a legal instrument used to establish a funding relationship in order to carry out a public purpose in which the sponsor does not expect to be substantially involved. A grant usually contains terms and conditions for the control, use, reporting and reimbursement of sponsor funding. |
| Grant Number in Catalog of Federal Domestic Assistance | An attribute of a grant within the grants management module. The Grant Number in Catalog of Federal Domestic Assistance (CFDA) is a number within the Catalog which provides a list of assistance programs administered by the United States federal government. |
| Grant Principal Investigator | An attribute of a grant within the grants management module. The Grant Principal Investigator is the Faculty or Staff member that is the primary responsible person for the grant, reporting and budgetarily, appointed by the grant funding agency. |
| Grant Project End Date | An attribute of a grant within the grants management module. The grant project end date is the end date per the contract with the sponsoring agency. |
| Grant Proposal Type | An attribute of a grant within the grants management module. The grant proposal type defines if the grant proposal is new, continuation, previously submitted, or transferred. |
| Grant Total Amount | An attribute of a grant within the grants management module. The grant total value is the dollar amount awarded for the grant including direct and indirect costs in USD. |
| Grant Type | An attribute of a grant within the grants management module. The Grant Type describes the type of grant and controls the behavior of the grant. There are several different types allowed including Federal, Kentucky, Local, Other, Private,and Outgoing. |
| Grant Valid-from Date | An attribute of a grant within the grants management module. The grant grant valid from-date is the beginning validity date of which postings to grant will be allowed. |
| Grant Valid-to Date | An attribute of a grant within the grants management module. The grant valid-to date is the end validity date of which postings to grant will be allowed. Valid-to date should always be set 90 days after project end date. |
| House Number and Street | An attribute of a vendor/customer within the accounts payable/receivable module. The house number and street represents the street address piece of the mailing address. |
| Indicator: G/L Account is P&L Account | An attribute of a G/L Account within the financial accounting module. The Indicator: G/L Account is P&L Account is a flag that is set on the master data of a G/L Account to determine if an account is a profit/loss or revenue/expense account. |
| Name 1 | An attribute of a vendor/customer within the accounts payable/receivable module. The name 1 field is the main name of the vendor. |
| Name 2 | An attribute of a vendor/customer within the accounts payable/receivable module. The name 2 field is an additional line for name of the vendor. Often times this field is used to hold the doing business as title. |
| Name of Person Responsible for Funds Center | An attribute of fund center within the funds management module. The name of person responsible for fund center represents the staff/faculty member that is appointed as the budgetary responsible person for the funds that are within the fund center. |
| National Science Foundation Type | An attribute of a grant within the grants management module. The National Science Foundation Type defines the type of agreement the University has with NSF. There are different types of agreement the NSF defines as either grant, contract, cooperative agreement, vendor agreement or other. |
| Order Number | A master data element that records costs and revenues for internal projects. The University will set up internal orders for all capital construction projects and university internal awards. Orders are linked to funded programs for budgetary purposes. |
| Person Responsible | An attribute of cost center within the cost center accounting module. The name of person responsible for cost center represents the staff/faculty member that is appointed as the budgetary responsible person. |
| Pool | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund. The pool classification of a fund represents if a fund is stand alone or included in a pool for investment purposes. The majority of funds that have this classification are related to business area 300, NKU Foundation. |
| Postal Code | An attribute of a vendor/customer within the accounts payable/receivable module. The postal code field is the zip code of the main address of the vendor. |
| Posting Period | A posting period represents a time period within the fiscal year. A fiscal year is divided into posting periods per company code. The posting date determines the posting period that an accounting transaction is recorded by default and can be overridden for special closing periods. The posting period range is July = 1, June = 12, and special closing periods = 13-16. |
| Project Start Date | An attribute of a grant within the grants management module. The grant project start date is the start date per the contract with the sponsoring agency. |
| Projects Classification | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund center. The projects classification represents if a fund center is related to a construction project. The majority of fund centers that have this classification are within business area 100, the University |
| Record Creation Date | An attribute of a grant within the grants management module. The record creation date is the date on which the grant was created within SAP. |
| Reference Document Number | A attribute of a trip within the travel management module. The reference document number within trip is the trip number that assigned by the system. Each trip will have an unique trip number. This trip number will stay the same from a request to expense when expense is created with reference from request. The reference document number is labeled as trip #. |
| Region | An attribute of a vendor/customer within the accounts payable/receivable module. The region represents a state, province or county. |
| Restriction | A classification (attribute of master data object available for reporting and/or grouping of objects) of a fund. The restriction classification on fund represents financial reporting classification of the net assets that is held in the fund |
| Sponsor | An attribute of a grant within the grants management module. The sponsor may agree to fund the project in total or in part based upon an application or proposal provided in response to a request for proposal. The sponsor may be a government agency, company, foundation, or individual interested in furthering study or interest in a particular area and is entitled to receive some consideration or benefits. The agreement from the sponsor represents a contractual obligation for performance of the specific activity by the University. |
| Standard Hierarchy | An attribute of a controlling area within the cost center accounting module. The standard hierarchy (cost centers) is a structure containing all the cost centers within a controlling area. The hierarchy is a representation of the organization structure. |
| Superior Commitment Item | A master data element that represents a pool of commitment items. Superior commitment items are hierarchical arrangement for controlling budgets and reporting purposes. |
| Tax Number 1 | An attribute of a vendor/customer within the accounts payable/receivable module. The tax number 1 field is social security numbers for vendors that are individuals or students within accounts receivable module. |
| Tax Number 2 | An attribute of a vendor/customer within the accounts payable/receivable module. The tax number 2 field is the TIN for vendors that are companies. |
| Time Created | An attribute of a grant within the grants management module. The time created represents the time of the creation of the grant within SAP. This field should be used in conjunction with created by and date created. |
| Time of Last Change | An attribute of a grant within the grants management module. The time of last change represents the time of the last change of the grant master data or attributes of the grant. This field should be used in conjunction with changed by and date of last change. |
| Travel Amount Type | An element of recording commitments related to a travel request within the travel management module. The amount type of a travel request shows the initial commitment for a trip (0100 - Original), any changes (0150 - Change), and the final reduction (0200 - reduction) once a trip becomes an actual from the travel expense form. |
| Travel Destination Location | A attribute of a trip within the travel management module. The location is a description of the destination in which the traveler is going. |
| Travel Expense Type | A element of recording different types of costs within the travel management module. Travel expense types are defined as all the different types of expenses that an employee would incur while traveling. These expense types include prepaid by NKU and expense needing reimbursed. Travel expense types are mapped to GL Accounts for posting to financial accounting records. The travel expense types are labeled as expense types. |
| Travel Main Destination Region | A attribute of a trip within the travel management module. The region of main destination is the destination, if a domestic travel this will be the state, if international travel it is the region within the specific country. The region of main destination is labeled as destination. |
| Travel Paid Expense Receipt | A attribute of a trip within the travel management module. The travel paid expense receipt is an indicator on the expense if a receipt is attached to the expense report. |
| Travel Reason | A attribute of a trip within the travel management module. The reason for travel is the purpose of the trip that is entered by the initiator of the request or expense. |
| Travel Trip Begin Date | A attribute of a trip within the travel management module. The part of trip: Beginning date is the departure (leaving from origin) date of a trip. This date is labeled as date of trip - start. |
| Travel Trip End Date | A attribute of a trip within the travel management module. The part of trip: End date is the arrival (back to origin) date of a trip. This date is labeled as date of trip - end. |
| Travel Trip Provision Variant | A attribute of a trip within the travel management module. A travel trip provision variant is the rules for determining the reimbursement of expenses and the behavior of the trip expense and requests. |
| Valid from Date | An attribute of a fiscal year within the financial accounting module. The valid from date will always be July 1st of the fiscal year. |
| Valid to Date | An attribute of a fiscal year within the financial accounting module. The valid to date will always be June 30th of the fiscal year. |
| Vendor | A vendor is the supplier of a good or service that the University pays via check or ACH through Accounts Payable. Employees are not considered vendors although a vendor record must be setup for employees who travel for business purposes. |
| Vendor Account Group | An attribute of a vendor within the accounts payable module. The vendor account group represents the different groups of vendors. These groups have different numbers ranges. The university has three vendor groups :NK01-Vendors, NKEM-Employees, NKST-Student. |
| Field | Description |
|---|---|
| Academic Rank | Faculty ranking at the institution based on level of education achieved, background and experience. Valid values are: Professor, Associate Professor, Assistant Professor, Instructor, Lecturer, Lecturer II, Senior Lecturer, Part-Time Faculty, Non-Faculty / Staff. |
| Academic Rank Date | Indicates date of latest academic ranking of the faculty person. |
| Age in Years | The date of birth is the basic value used to calculate an employee's/person's age. |
| Amount | The dollar amount of the recurring payment to be processed. |
| Annual Salary | The annual salary from an employee's basic pay record. Annual salary is calculated on rate of pay, work schedule and Full time equivalent (FTE). |
| Capacity Utilization Level in % | The capacity utilization level defines the percentage of standard working time an employee works (or full time equivalent). |
| Chief Position Indicator | An indicator or relationship (A012)between OM objects which identifies the position within an org unit as the chief of the org unit. |
| Compensation Job Group | A grouping to which internal jobs are assigned for job pricing in Compensation Management |
| Contract Type | A contract type classifies contracts according to the planned duration and the legal status. Used for faculty, staff and contract staff employees. |
| Credit Hours | The unit that is the basis for the corresponding calculation of hours associated with Part-Time Faculty pay. |
| Credit Hours 14 | This field will display the credit hours associated with an employee in Wage Type data. |
| Date of Birth | The date of birth is the basic value used to calculate a person's age. |
| Date of Discharge | The discharge date of an employee. |
| Date of Transfer to Accounting | The date the payroll posting document posted successfully to Financial Accounting. |
| Date Type 01 | Date type for employee date specification. |
| Document Number in Posting | Key that clearly identifies a posting document (payroll posting document). |
| Employee | An individual who is employed and being paid by the institution. |
| Employee Group | Groups used to classify employees in general terms in the SAP HR module. Employee groups allow default data to be generated for payroll processing, serve as selection criteria for reporting, and constitute an authorization check. Examples: Staff, Contract Staff, Student Worker, Faculty, Retiree and External (consultant/volunteer). |
| Employee Insider Information Indicator | Indicator denoting that an employee has access to insider information. |
| Employee Name | Employee's Name (Sortable by LAST-NAME FIRST-NAME) |
| Employee Sub Group | An Employee Group defines an employee's employment status. For example; Staff- Exempt/monthly; Staff - Biweekly; Faculty -Tenure AY 10/12; Faculty - Part -time, Student IWS, FWS, etc. |
| Employee Sub Group Grouping | Employee sub group is used to further break down employee groups based on criteria such as exempt vs. non exempt; Academic Year vs. Fiscal year; contract staff; student employment, etc. |
| Employment Percentage | This field indicates the employment percentage according to the work schedule. Used in Time processing. |
| Employment Status | The status on the action infotype 0000 which identifies the most recent employment of the employee: Active, Withdrawn; Inactive or Retiree. |
| Entry Date | System defined date based on the begin date of the employee hire action (this may be different than the actual hire date). |
| Ethnic Origin | The ethnicity of an employee as self identified by the employee. |
| Ethnicity | Employee self identifies as Hispanic/Latino or Not Hispanic/not Latino. |
| External Personal ID | Specifies a unique numerical key that identifies a person in the system. The Personal ID does not change for an employee. A person, and therefore a personal ID, does not typically correspond to a personnel number. The personnel number represents the personnel assignment linked to a position, cost center, organizational unit. Therefore, a person can have multiple personnel numbers, but only one external personal ID. For concurrently employed employees, multiple personnel assignments (and thus multiple personnel numbers) can be assigned to a personal ID number. |
| Faculty Tenure Status | Indicates federally required categorization of current tenure status of faculty person. Valid values are: N-Non-tenured on track , O - Other tenure status, R - Non-tenure track renewable, T - Tenure. |
| Faculty Tenure Status Date | Indicates the actual date of tenure receipt. |
| Job | A job describes a group of tasks, authorities and responsibilities. It is assigned to different positions on the basis of the type of work to be performed. |
| Key Position Indicator | A position is assigned the characteristics and attributes of a job. Positions are assigned to organizational units and inherit the attributes of the job and organizational unit such as default cost center, employee group and sub group, etc. |
| Language | Default is English. |
| Main Assignment Indicator | The main personnel assignment of an employee. Everyone has a main assignment. This is especially important for employees who are concurrently employed (those who have more than one assignment). The main personnel assignment is maintained on IT712. The main assignment drives benefits eligibility, access to the system and pay. |
| Military Status | This field stores the military status of an employee. This is maintained on IT0077 - Additional Personal Data. |
| Number of Leavers-Person ID | An Integer Key Figure that is an attribute of 0ORGUNIT (Organization Unit). This field is currently not mapped in BWP so it contains all zeros. |
| Number of Personnel Assignments | A personnel assignment that is assigned to the current personnel number and associated with a person ID.An employee can have several personnel assignments but only one main assignment. |
| Number of Posting Run | System generated unique identifier for a posting run. |
| Organizational Key | The organizational key defines the enterprise and personnel structure. The organizational key is used for authorization checks. |
| Organizational Unit | The organizational unit/department within the institutional organizational hierarchy/structure. An organizational unit can be managerial or subordinate. |
| Part-Time Employee Indicator | Indicator that specifies that the employee works part-time. |
| Pay Grade | The pay grade groups similar jobs for purposes of employee compensation. A pay grade can be divided into several pay grade levels. |
| Pay Grade Area | Distinguishes areas or a company code within a salary structure. |
| Pay Grade Level | Defines the salary range within the pay grade. Each level has a minimum and a maximum amount. |
| Pay Grade Type | Distinguishes between the different types of pay grade structures. |
| Payment Date of Payroll Period | Payment date for the payroll run. |
| Payroll Area | Classifies employees for whom payroll runs at the same pay frequency. The payroll area also defines the pay dates with which an employee is paid. Examples: Bi-weekly, Monthly. An employee can only be in one payroll area regardless of the number of assignments. All assignments must be paid on the same payroll schedule. |
| Person | Employee. |
| Personnel Area | A Personnel Area is a specific entity within the Personnel Administration structure. It is a subunit of the organization and each Personnel Area must be unique. Personnel areas are used for reporting purposes, validating authorizations, setting up planned working times, and generating default information in employee master records and pay records. (Examples: Main Campus, Extension, External) |
| Personnel ID Number | For concurrently employed employees with multiple personnel assignments, the system generates a unique number. The personnel number represents the personnel assignment which is based on the job, position, organizational unit and cost center. |
| Personnel Subarea | Subdivisions of the Personnel Area. Personnel Subareas are used to describe the public holiday calendars, the payroll structures, and the time management structures. Personnel subareas can also be subdivisions of the personnel area by function (i.e., Operations and Maintenance,). If employees in different management structures. Personnel subareas can also be subdivisions of the personnel area by function (i.e., Operations and Maintenance,). If employees in different locations have different holiday calendars or work schedules, each location will be in a different Personnel Subarea. (Examples: Highland Heights, Operations and Maintenance, Public Safety) |
| Position | A position is assigned the characteristics and attributes of a job. Positions are assigned to organizational units and are linked one to the other. When the employee is hired, they are assigned a unique position number and inherit all the attributes of that position such as job, organizational unit, default cost center, employee group and subgroup, etc. Positions examples are Staff Administrative, Custodial, or Student Affairs Officer. |
| Position FTE | Identifies the full time equivalency on the position budget. The employee may have a different FTE than the position. |
| Position Subtype Description | The position subtype allows you to categorize budget information for the position. Examples are based budgeted (E & G), based budget (rev/aux), non base (E & G), etc. |
| Posting Date in the Document | The date the document posted to FI. For example, payroll postings. |
| Primary Assignment Indicator | Indicator denoting a primary job assignment. |
| Racial Category 1-10 | An identifier for the employee's race. Examples are Asian, Black or African American, White, etc. This is maintained on IT0077. |
| Reference Document Item | System generated identifier for a document. A key that clearly identifies a posting document (payroll posting document). |
| Reference Key | An additional key that is linked to the posting run and document number. |
| Reference Procedure | Refers to the posting information of a document. |
| Residence Status | This field stores the employee's residence status code (for example, citizen). |
| Span of Control of a Position | The begin and end date of a position. |
| Staff Position Indicator | Indicator for Staff Position |
| Student Employee Indicator | Student Employee Flag. |
| Superior / College Organizational Unit | Identifies the College or Vice President Division associated with the organizational unit and position. |
| Superior College HR Organizational Unit | Superior (top level) College organizational unit. Identifies the College associated with the organizational unit and position. |
| Superior Division HR Organizational Unit | Superior (top level) Vice President Division organizational unit. Identifies the division associated with the organizational unit and position. |
| Temporary Position Indicator | Indicator denoting a position is temporary. |
| Terminal Degree Status | Indicator Yes or No dependent on whether the degree the employee has is a terminal degree in the discipline. |
| Vacant Position Indicator | Indicator for Vacancy of a Position. |
| Vet Status 1-12 | Identifier for the veteran status of an employee for statistical and reporting purposes. |
| Veteran Status | Identifier for the veteran status of an employee for statistical and reporting purposes. |
| Wage Type | Objects used to differentiate between monetary amounts or time units that are used to calculate employee remuneration (pay). Wage types enable you to separate amounts that are used for different purposes and processed in different ways by the system during a payroll run. Examples of wage types include pay, employee deductions, employer contributions and absences. |
| Work Contract | The Work contract field in the Organizational Assignment infotype is used in determining benefits eligibility. The work contract field denotes FTE for benefits purposes only. |
