Charges may be assessed and waived as indicated below. Revenues for these charges are to be applied towards maintaining and upgrading the Student Union and University Center.
Fees may not be charged to internal university departments for the use of a university facility for an internal event.
Internal events include those events which are:
Hosted or sponsored by a university department, and predominately attended by university faculty, staff, students, parents of students, prospective students, alumni, major donors, university related foundations, and others normally considered a part of the university community. This type of event has no admission fee, registration fee, or substantial financial sponsorship.
If the event does not meet these qualifiers, or if there is a charge for the event, or substantial sponsorship money is provided for the event, or if any university constituent as identified above is being compensated for the event, the event will be considered an external event and the external commercial rate or the non-profit/university department rate will be charged. Any waiver of the approved rate must be signed by the appropriate Dean or Director, then the Vice President of that unit with final approval by the Assistant Vice President of Student Engagement & Inclusiveness along with the Vice President of Adminstration & Finance.
(All requests must be submitted a minimum of 21 days prior to the event!)
Waivers are approved by your Dean/Director then the Vice President of that unit with final approval by the Vice President of Student Affairs.
Be sure to ask about fees that are not associated with your rental or waiver (if approved), such as equipment rental.
All requests must be submitted a minimum of 21 days prior to the event. This means completion and approval of the waiver form, not the reserving of the actual facility.
Your Name: Enter First & Last Name (Please print if not completing the form electronically)
Date of Event: Enter Date of Event Here
Start Time of Event: Enter Start Time of Event Here
End Time of Event: Enter End Time of Event Here
Name and Description of Event: Enter Name of Event Here – please use the name of the event that the facility is reserved under. Please enter a Description of the Event Here.
University department hosting / organizing the event: Enter the name of the department hosting or organizing the event. This should match the information on file with reservations (when you reserved the space/facility).
If applicable, internal or external sponsor(s) or co-sponsor(s): Whoever is hosting the event or co-hosting the event.
Financial Sponsorship of the event: List all sponsors whether they’re providing financial support or in-kind donations.
Registrations Fee for the event: List cost per delegate
Facility and room(s): Enter the name of the facility and the room number and/or room name. This should match the information on file with reservations (when you reserved the space/facility).
Rental charge: Enter the rental charge information given for the facility rental only – this should be verified by reservationist of the facility if you are unsure.
Number of external attendees anticipated: Total who are not NKU faculty, staff, or a student
Number of internal attendees anticipated: Total who are NKU faculty, staff, or a student
Type of Event: Check off the “Type of Event” you are having.
_____Commercial _____Non-Profit/University _____Student
Please briefly describe how the event advances the mission of the university (additional information may be attached): Self Explanatory
Obtain necessary signatures on the form and submit to the appropriate people.