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Guidelines for Choosing Off-Campus Groups


It is the policy of Northern Kentucky University to permit the use of its facilities by the general public in a manner which is consistent with the educational mission of the institution and does not conflict with the educational mission of the University and its on-going programs. Public use of a University facility preferably will have an educational or cultural purpose. Care will be taken to avoid sponsoring special events which place the University in direct competition with private enterprise. Therefore, facilities made available to external groups generally will be of a nature which are not otherwise available in the community at large.

Use of campus facilities by external groups, persons, or organizations shall be permitted within the following guidelines:

  1. Facilities and support service are available only to the extent that the proposed use is not in conflict with the best interests of Northern Kentucky University.
  2. The nature of the activity of the external user shall not be physically or socially disruptive to the campus or the community. While this policy may not be construed to preclude use of facilities based on political philosophy, race, religion, or creed of the sponsor, the nature of the activities to be conducted on the campus shall not be illegal under the Constitution or Laws of the Commonwealth of Kentucky of The United States of America.
  3. Charges assessed for the use of campus facilities shall be sufficient to cover identifiable costs.
  4. Any external group, before arriving on campus, will be required to provide proof of insurance.
  5. A formal, detailed agreement shall be prepared by the Conference Coordinator and signed by an authorized representative of the group or individual scheduling the program and shall establish the responsibilities of Northern Kentucky University and the sponsor, including a detailed statement of the sponsor's financial obligation to the University and sponsors agreement to be responsible for conforming with local state and federal laws. EXAMPLE: Americans with Disabilities Act (ADA) requires that NKU provide certain physical facilities which will accommodate the needs of the disabled person. Nevertheless, sponsors are responsible for programmatic requirements for ADA such as providing interpreters for the hearing impaired during program presentations.
  6. Approval of request to use NKU facilities is made on a case by case basis by the Office of Conference Management.
  7. Facilities will not be allocated for any regularly scheduled meetings by off-campus organizations without the advanced permission of the Office of Conference Management and the Office of the Dean of Students.
  8. No fund raising events sponsored by off campus organizations, charitable or otherwise, will be permitted on the University premises without the advanced permission of the Office of Conference Management and the Office of the Dean of Students.
  9. Northern Kentucky University is a tobacco-free campus.  Tobacco use at all University owned, operated, and leased properties is covered by this policy. Tobacco products are therefore prohibited in all interior/exterior building space, outside ground areas, walkways and parking structures, indoor/outdoor athletic facilities, and vehicles. Numerous products are prohibited by this campus policy.
  10. It is the policy of Northern Kentucky University not to discriminate on the basis of race, color, age, religion, national origin, sex, physical or mental disabilities, or status as a disabled veteran or veteran of the Vietnam Era. This policy is in compliance with state and federal guidelines and is enforced as a matter of philosophy of the University.
  11. While Northern Kentucky University welcomes the opportunity to host community events, sponsoring organizations must assume complete responsibility for all activities inherent in or ancillary to all preparation and execution of that event. All decisions affecting the good of the institution will take precedence over other considerations.