Reporting & Analytics (R&A) is committed to providing best-in-class information and analysis through expert consultation.  The team strives to empower and educate NKU users in meaningful data reporting and operational efficiency/excellence.


Data and Systems Breakdown


While considering where to begin for reporting, please note that there are many data sources available at the university.  Unless a specific need arises, we recommend doing all reporting from the system of record.  Below is a quick breakdown of sources:

SAP:  At NKU, SAP is the system of record.  SAP is comprised of two parts, R3 (the transactional system where data is entered), and BW (the reporting system where current and historical data is stored).  Within all systems, the data is subdivided into three parts based upon its usage type: HR (Human Resources), FI (Financial Accounting), and SLCM (Student Information).

  • R3 data is inputted through the following interfaces:  
    • SAP GUI, Portal Academic Advising
  • BW data is extracted through the following interfaces:  
    • SAP GUI, Portal BEx Web Analyzer

IR:  Institutional Research (IR) is responsible for reporting NKU’s data to state and national organizations, and must therefore extract BW data and filter it to adhere to varying sets of reporting guidelines such as the Kentucky Council on Postsecondary Education and the U.S. Department of Education.  While both IR and BW figures may vary from one another, both have been validated by their respective curators and are accurate in accordance with the reporting guidelines requested.

Outside Databases:  NKU also has additional systems utilized by individual offices to help manage their unique data collection needs.  With these systems, a BW extract is used to populate base student data for the office, while any office specific data is added into and maintained within that system alone.

To request access to any of these systems, please visit our Request Access page for a breakdown of contacts.

Website Breakdown


This website is designed to be a functional, flexible, daily reference resource for all data reporting.  Individuals tasked with reporting for their respective units will be able to find details on the following:

  • Different systems and resources available
  • How to request, and where to request, the system access needed
  • How to use the systems requested
  • Which queries to use and how to use them
  • Where to find help, from documentation resources to specific requests