When deciding which data to use, it is helpful to ask the following questions:
To request access to any of these systems, please visit our Request Access page for a breakdown of contacts.
SAP: At NKU, SAP is the system of record. SAP is comprised of two parts, R3 (the transactional system where data is entered), and BW (the reporting system where current and historical data is stored). Within all systems, the data is subdivided into three parts based upon its usage type: HR (Human Resources), FI (Financial Accounting), and SLCM (Student Information).
IR: Institutional Research (IR) is responsible for reporting NKU’s data to state and national organizations, and must therefore extract BW data and filter it to adhere to varying sets of reporting guidelines such as the Kentucky Council on Postsecondary Education and the U.S. Department of Education. While both IR and BW figures may vary from one another, both have been validated by their respective curators and are accurate in accordance with the reporting guidelines requested.
Outside Databases: NKU also has additional systems utilized by individual offices to help manage their unique data collection needs. With these systems, a BW extract is used to populate base student data for the office, while any office specific data is added into and maintained within that system alone.