Please click on the link above to access the NKU Procurement Decision Tree. This flow chart will demonstrate basic purchasing guidelines. You may also copy and paste the address below:
Charter Bus Services
After careful consideration of all proposals submitted for the NKU Charter Bus Transportation RFP, the selection committee has decided to select Queen City Transportation as our contracted Charter Bus provider. Queen City was selected due to their pricing, services offered, qualifications, previous record of performance, as well as their understanding and commitment to the needs of the University.
Please contact Aaron Haid at Queen City Transportation to schedule.
President of Queen City Transportation
NKU Promo Item, Apparel & Print Web Portal
Please view the NKU Promo Item, Apparel & Print Web Portal User Tutorial for instructions on purchasing promotional items and print.
Technology Procurement change to workflow
Beginning Feb. 15, technology items in excess of $500 that are procured using the technology-related material groups listed below will have an additional workflow approval through the Office of Information Technology. Your process of submission and existing workflows will not change, but just prior to Procurement receiving the requisition, the Office of Information Technology will be included in the workflow. This will help to improve our fiscal management for technology purchases and help support related activities.
20020920 PrePaid Comp Maint
30065954 Contr Svcs-Computer
50055610 Supplies-Data Proc
50057204 Tech Equip/Sft <$500
51015545 Comp Equ 500-4999
51020285 Aud/Vis Equ 500-4999
52660916 Cable Television
73710206 Computer Equ State
52725939 Maint- Computer
52745208 Site Lic-Software
70035204 Netwrk Cabling State
70040206 Netwrk Elecrcl State
70115680 Audi/Vis Equ >5000
70130209 Comp.Printers >5000
70135209 Computer Equ >5000
Managed Print Program
In response to our strategic positioning effort we have been utilizing our business partnership with Prosource Imaging to provide a “Managed Print Program” that supply these services. The program offers the following:
Please contact Carol Gibson Business Operations at X5575 or firstname.lastname@example.org for your request!
Primary Promotional Item Vendor Selected
In an effort to cut costs associated with the purchase of promotional items and to ensure brand consistency, a University committee representing Admissions, Campus Recreation, University Housing, Alumni Programs, Athletics, Academic Affairs, Graduate Education, and Marketing and Communications was convened to examine our promotional vendor options and to review proposals for a promotional vendor contract. The committee has decided to award a primary vendor contract to American Business Solutions (ABS) and a secondary vendor contract to Reis Promotions (Reis). As a result, ABS will be the first point of contact for anyone on campus ordering promotional items. Reis will be a secondary contact, only to be used when items cannot be procured by ABS. In such instances, documentation will be required by Procurement Services explaining why items cannot be procured from ABS. All orders will be placed using the web portals from both companies, and the university P-Card program will be the only allowable method of payment for promotional items. “Promotional items” are items that are purchased to give out widely to students, prospective students, non-students, community members, etc., to bring general recognition to an NKU event, program, department, or the University itself. If it is unclear whether an item is a “promotional item” subject to our primary vendor contract with ABS, a determination will be made by Marketing and Communications, in collaboration with Procurement Services, on a case-by-case basis. We anticipate both companies will be on campus in October to demo their respective web portals, offer necessary training, etc. Details about these visits and web portals will be shared when they are available. You should begin using ABS as soon as these systems are implemented, so that you can become familiar with their portal and ordering process. In January, use of ABS as our primary vendor for promotional items will become mandatory.
SURPLUS ITEMS FROM THE FOUNDER'S HALL RENOVATION
Due to the renovation of Founder's Hall, we have a larger than normal inventory of desks, chairs, cabinets, and general office furniture in the surplus area. Stop in during our business hours and take a look! We can transfer any item directly to your department and most items are available for purchase and personal use.
NEW WEBSITE FOR PURCHASING TECHNOLOGY EQUIPMENT. . . .
Are you looking to make a new technology purchase (outside of the annual computer replacement process)? Procurement and IT have collaboratively developed a website to make purchasing computers and tablets easier. Our website provides a clear process to configure and purchase from a list of equipment that is supported by IT and purchased at negotiated price points providing the best value for NKU. For more information visit:
Please call Procurement Services at 572-5265 if you have any questions.
REQUISITION RELEASE STRATEGY PROCESS
Audit, several recommendations were made to improve internal controls. Some of these recommendations required us to make changes to the requisition release strategy process in SAP. Procurement Services and Information Technology have been working for several months to improve the process and include the audit recommendations.ring our previous au
These changes will become effective on October 29, 2014. In order to implement these changes, users will not be able to create requisitions on October 27 and 28, so please review your needs and plan ahead..
WHAT THIS MEANS FOR YOU
Requisitions will still be approved the same way as they are currently, however, there have been some changes to the dollar amount thresholds and new levels of approval required. These changes are briefly summarized below (see chart for more complete information):
PROCESS IMPROVEMENTS INCLUDED AS PART OF THIS PROJECT
Please check the myNKU Training Workshops site for session locations, dates, and times.