Surplus Property

How to Surplus Equipment & Computers

In order to keep an accurate record of all equipment that is being transferred or sent to surplus property, the following procedures have been created to make the process easier, along with a new surplus online form: New Surplus Form 

Viewing By Internal Departments

Departments are encouraged to view surplus items during the hours of operation. There is no cost for departments to claim surplused materials or equipment, but the item(s) must be used by the department and are not permitted to leave campus, be sold, or given to individuals for personal use. In some cases items can be donated, please review our donation procedures for more information.

To transfer items, please use the online form: New Surplus Form

Items reserved for internal transfer must be moved in 30 days and have a trasnfer form completed.

Donations

Donation of Surplus Equipment Instructions

Surplus equipment may be donated to qualifying schools, non-profit organizations and social service agencies at a discounted rate of 50% off the Buy-it-Now pricing.

Excess surplus equipment such as tables, chairs, desks & partition walls will be donated free of charge.

Miscellaneous items with no pre-determined value assigned may be donated. These items will be determined by a designated procurement official.

Procedures

All requests for donations of surplus property should be made in writing to the Director of Procurement Services (an email request to procurement@nku.edu will suffice).

The agency requesting donation will need to provide proof of their 501(c)(3) tax status.

The requesting organization will be required to provide all labor, tools, packing, loading and transportation needed to move the requested property.

 NKU Surplus Property will not be able to honor all requests for donations as the surplus stock is sometimes limited. NKU reserves the right to reject any or all donations.

If readily available all components for the equipment will be donated (ex. Power cords, mice, keyboards) If not available it will be the responsibility of the donee to obtain these components. 

GovDeals.com

_{NKU has recently partnered with GovDeals.com to auction off surplus equipment. If you have any interest in bidding on the equipment please visit: www.govdeals.com/nku}

_{You will need to first register as a bidder. You may do so by clicking the red "Register" box in the upper right hand corner. All question concerning govdeals.com or any equipment posted on govdeals.com should be sent to Ryan Straus strausrs@nku.edu}  
 

Buy It Now Pricing

Price List

_{Sales of surplus items directly from Surplus with buy-it-now pricing will now be conducted at various times throughout the year with dates posted on Procurement’s website. Employees will no longer be able to purchase items except on those designated dates and times. We plan to have one or two sales each month.} 

Surplus Procedures

Employee Surplus Computer Purchase Program

Employees can purchase computers at the Monthly Surplus Sale.

Sales of surplus items directly from Surplus with buy-it-now pricing will now be conducted at various times throughout the year with dates posted on Procurement’s website. Employees will no longer be able to purchase items except on those designated dates and times. We plan to have one or two sales each month.  More information will be forthcoming. 

Surplus Computer Sales

We will establish a minimum bid price, as determined by previous surplus property sales, and a "buy-it-now" price.  These sales will be posted on our website and may be purchased at the "buy-it-now" price. At the "buy-it-now" price, the PC will be sold on a first come first served basis.

Commonwealth of Kentucky Statutes and NKU Surplus Policies

_{Kentucky Revised Statutes-164A.575(7) Surplus Authority}

_{Delegation of surplus property to the Director of Procurement Services, AR-II-3.0-9(d)}

_{Approved methods for disposing surplus property, AR-II-3.0-10}