Food Policy and Request for Exception to the Food Policy

Northern Kentucky University has contracted with Chartwells the exclusive agent to purchase, prepare, and sell food, food products, and non-alcoholic beverages on its campus in Highland Heights, Kentucky, except as mutually agreed upon by NKU and the food service company.

Stipulations for registered student organizations include the following:

1. Each organization must be registered with the Center for Student Engagement.
2. BAKE SALES: A bake sale is defined as the sale of baked goods, pastry, doughnuts, cookies, etc. that do not require refrigeration or heat to maintain product safety. All other types of food sales are prohibited unless otherwise authorized in writing by the Director of Food Services.
3. Other than bake sales NO food sales may be held on campus without the written consent of the Office of Business Operations. The Request for Exception to the Food Policy is available on the Business Operations and Auxiliary Services website.
4. Locations, such as the plaza front to Nunn Hall, the first floor of Nunn Hall in front of the elevators, and other areas inside campus buildings, must be reserved and confirmed by through the online scheduler by an on-campus advisor unless otherwise directed. Certain lobby areas are not currently available to reserve.
5. The food service director is willing to advise any organization dealing with food donations on Health and Sanitation Department regulations under which such food sales must be conducted. They will also cooperate with any group on the procurement of supplies.
6. All poster, flyers, etc., advertising a Bake Sale must be approved and stamped for posting by the Student Union Information Desk.

Catering Guidelines

Chartwells is the sole food service operation at Northern Kentucky University. By contracted agreement with the University, they are the only agents through which any organization may negotiate and determine any food services for any event on campus.

1. Chartwells will work in cooperation with any registered organization to provide:
   1. Food services for any on-campus or off-campus event.
   2. Written estimates for services.
   3. Procurement of supplies relates to events (paper plates, etc.).
   4. Special occasions whenever food service is provided by other sources (students, etc.).
2. Should occasion call for other food services, permission for the service must be met by Chartwells and the Center for Student Engagement.

Student organizations are responsible for payment for any services contracted with Chartwells. Should the student organization cancel an event, remember it is the responsibility of the student organization in canceling the food service - otherwise the student organization will be liable for payment. Always follow through with the details.