Student Employment

All new student employees and student employees that have not worked on campus within the last twelve months are required to complete a background check. You will receive an email to complete a background check and your employment is contingent upon the results of the check. Previous campus employment can be verified with the Financial Assistance Office. You are not eligible to work until a clear background check is sent to your potential supervisor.

The following documents MUST be returned COMPLETED to the Office of Student Financial Assistance as quickly as possible.

If paperwork is not completed properly, it will be returned to the supervisor with a checklist of missing documents. Without the correct paperwork, the student will not be processed and will be unable to enter their time and will result in a delay with the processing of the student's paycheck.

PLEASE NOTE: Students are not permitted to work until their background check has been completed and is clear. 

To request a background check, please reach out to stuemployment@nku.edu. 

Forms to be completed and returned:

Student Hire PAR

Employee Data Sheet

Student Responsibilites

Supervisor Responsibilites

Student Lunch Waiver

Employment Eligibility Verification I-9 Form

Please be sure to attach the proper state tax forms. This will be based on your students’ address

W-4 Tax Form

Kentucky (and any other state except OH or IN Tax Forms)

Ohio Tax Forms

Cincinnati Tax Withholding Authorization Form

Indiana Tax Forms

Employee Authorization Agreement Direct Deposit

NKU Student Employment Supervisor Manual

Managers please use and/or read over the Student Employment Supervisor Manual to ensure that you understand the processing of a student employee.

Additional Student Employee Forms:

Student Responsibilities                   

Time Sheet Instructions                                

Performance Evaluations      

These forms MUST be returned COMPLETED to the Office of Student Financial Assistance ASAP. (If paperwork is not completed properly, the paperwork WILL be returned to the supervisor. This could delay the student being put on payroll and therefore delay the paycheck).