Departments are encouraged to view surplus items during the hours of operation. There is no cost for departments to claim surplused materials or equipment, but the item(s) must be used by the department and are not permitted to leave campus, be sold, or given to individuals for personal use. In some cases items can be donated, please review our donation procedures for more information.
In most cases an internal work order through the labor crew can be used to transfer the items, however if items have an NKU Asset tag then a Surplus Transfer Form must be filled to transfer the items to the receiving department's inventory. Please review our "How to Surplus Equipment and Computers" policy for further detail.
Surplus equipment may be donated to qualifying schools, non-profit organizations and
social service agencies at a discounted rate of 50% off the Buy-it-Now pricing.
Excess surplus equipment such as tables, chairs, desks & partition walls will be donated free of charge.
Miscellaneous items with no pre-determined value assigned may be donated. These items will be determined by a designated procurement official.
All requests for donations of surplus property should be made in writing to the Director of Procurement Services (an email request to firstname.lastname@example.org will suffice).
The agency requesting donation will need to provide proof of their 501(c)(3) tax status.
The requesting organization will be required to provide all labor, tools, packing, loading and transportation needed to move the requested property.
NKU Surplus Property will not be able to honor all requests for donations as the surplus stock is sometimes limited. NKU reserves the right to reject any or all donations.
If readily available all components for the equipment will be donated (ex. Power cords, mice, keyboards) If not available it will be the responsibility of the donee to obtain these components.
NKU has recently partnered with GovDeals.com to auction off surplus equipment. If you have any interest in bidding on the equipment please visit: www.govdeals.com/nku
You will need to first register as a bidder. You may do so by clicking the red "Register" box in the upper right hand corner. All question concerning govdeals.com or any equipment posted on govdeals.com should be sent to Ryan Straus email@example.com
Employees can purchase computers listed on the Buy It Now princing sheet. The computers can be viewed in the surplus recycling center and can be bought on a first come first serve basis. NKU surplus will not maintain a purchase list and will not reserve any equipment for purchase.
In order to keep an accurate record of all equipment that is being transferred or sent to surplus property, the following procedures have been created to make the process easier, along with a new surplus equipment transfer form and computer transfer from (These forms are available from Mail/Distribution Services or the Surplus Warehouse).
We will establish a minimum bid price, as determined by previous surplus property sales, and a "buy-it-now" price. These sales will be posted on our website and may be purchased at the "buy-it-now" price. At the "buy-it-now" price, the PC will be sold on a first come first served basis.
The following is a price list of furniture that is frequently in stock in SURPLUS for sale to individuals. Items not on this list are NOT for sale, except at specified Surplus Bid Sales.
Surplus equipment may be donated to qualifying schools, non-profit organizations and social service agencies.
Student Surplus Specialist
Phone: (859) 572-5119
Spring 2020 Hours
Monday: 8:15-11, 12-2, 3-4:30
Tuesday: 8:15-9:15, 11-1:30, 3-4:30
Wednesday: 8:15-11, 12-4
Thursday: 8:15-9:15, 11-1:30, 3-4:30