Graduation: Northern Kentucky University, Greater Cincinnati Region

Am I Ready to Graduate?

Undergraduate

Total Hours Earned Requirement
Associate Degree: minimum 60 semester hours. GPA must be 2.0 or higher or as required by degree program
Bachelor's Degree: minimum 120 semester hours. GPA must be 2.0 or higher or as required by degree program
Post-Baccalaureate: minimum 30 semester hours beyond hours earned for previous degree(s)

Residency Requirements
Associate Degree: last 20 credit hours completed at NKU
Bachelor's Degree: last 30 credit hours completed at NKU and Minimum 25% of coursework completed at NKU

Upper Division Requirement
Bachelor's Degree: 45 credit hours at 300 level or above

General Education Requirements*
Major Area of Study Requirements*
Secondary Area of Study Requirements - Minor and/or Focus*
*As outlined in your governing catalog

Graduate

Grading Policy: Graduate Students must maintain a minimum 3.0 GPA. For full details on Grades, Academic Probation and other grading issues, see the graduate catalog.
Course Age: Courses older than eight years for any graduate program cannot be used toward a degree

When Do I Apply for Graduation?

Pay application graduation fee
(online via myNKU Biller Direct or in person in the Student Account Services Office, AC 235)

Application Deadlines and Graduation Fees

Fall semester graduation:	Fee
First day of spring term through May 31^st	$50
June 1^st through August 31^st	$80
September 1^st through September 30^th	$100

Spring semester graduation:	Fee
First day of fall term through November 30^th	$50
December 1^st through January 15^th	$80
January 16^th through February 15^th	$100

Summer semester graduation:	Fee
First day of spring term through April 30^th	$50
May 1^st through May 31^st	$80
June 1^st through June 30^th	$100

How Do I Apply or Change Graduation Term?

Log into myNKU to complete your graduation application.

Student can do the following in myNKU: (see reference linked below)

Apply or change graduation term
Change Diploma name and address
Withdraw graduation application

Quick Reference: How to manage graduation application

What Does My Graduation Status Mean?

Where can the application graduation status and customer status be found:

Advisor UI
Degree Audit of student
Student Apply to Graduate panel
BW Graduation Report

What are the graduation status meanings?

Graduation Candidate – will be applied by the system when the student applies to
graduate (1 – graduation status). Fee assigned is based on date of application.
Graduation Withdrawn – student has withdrawn application (2 – graduation status). The application fee will be refunded where appropriate.
Graduation Denied – assigned by registrar graduation processor when program
certification is missing or student did not meet the requirements of the
degree (3 - graduation status). Application fee is not refunded.
Graduated– should be applied by the system when the job to graduate students is
completed (4 – graduation status).

How to translate Customer Status assigned by registrar graduation processor?

Customer Status Definitions UG = Undergraduate. GR = Graduate.

Customer Status	Definition	Student’s Next Steps	Graduation by Program Level
+Application Withdrawn	A late application has been denied by advisor or Adean. Refund has been electronically submitted to student account.	Contact advisor.	UG	GR
*Checkout Incomplete	Graduation application is not meeting requirements for multiple reasons.	Registrar graduation processor will send email explaining reasons and next steps.	UG	GR
*Declare Program Track	Student's program requires that a track be declared.	Student or advisor must submit a program change to add the missing track. Contact advisor.	UG
*Declare Secondary Area	Student's program requires a secondary area (Major, Minor, or Focus) in order to complete program requirements.	Student or advisor must submit a program change to add the missing secondary area. Contact advisor.	UG
*Duplicate Courses	Student has a course(s) that is duplicated in the degree audit and is overstating total credit hours earned.	Duplicate course credit hours must be subtracted from total credit hours earned. Contact Advisor.	UG	GR
*Excess Substitutions	Student has more than 40% of courses via substitutions. Must receive approval to use substitutions.	Review degree audit and contact advisor.		GR
*Expired Courses	Graduate level courses must be completed within six years of declaring degree. Must receive approval to use expired courses.	Review degree audit and contact advisor.		GR
*Final Checkout	Student’s record is ready for degree conferral.	Registrar’s office will finalize degree according to designated timelines and release transcript.	UG	GR
*Honors Major Change	Student needs the honor added to record.	Review degree audit and contact honors advisor.	UG
*Last 25% Hours	Students must complete a minimum of 25% of their coursework at NKU.	Review degree audit and contact advisor.	UG
*Last 30 Hours	Students seeking a bachelor’s degree must complete the last 30 hours of their coursework at NKU.	Review degree audit and contact advisor.	UG
+Late Applicant	Student has applied for graduation after the application window has closed. An email will be sent to the advisor and student. The advisor and a Dean must approve the late applicant, forward email approval and program certification to registrar graduation contact.	Contact Advisor.	UG	GR
*Low GPA	UG students must earn at least a 2.0 GPA on all work attempted at NKU. GR students must earn at least a 3.0 GPA on all work attempted at NKU.	Review degree audit and contact advisor.	UG	GR
*Missing Courses	Student needs to enroll in courses directed by audit/advisor. Or final course grades are incomplete.	Review degree audit, enroll or contact advisor.	UG	GR
*Missing General Education	Missing general education courses.	Review degree audit and contact advisor.	UG
+Missing Focus1,2,3 Certification	Program certification form is missing for focus. Determine focus based on priority of specialization.	Contact focus department and request program certification form be sent electronically to registrar’s office.	UG
+Missing Major 1,2,3 Certification	Program certification form is missing for major. Determine major based on priority of specialization.	Contact major department advisor and request program certification form be sent electronically to registrar’s office.	UG
+Missing Minor 1,2,3 Certification	Program certification form is missing for minor. Determine minor based on priority of specialization.	Contact minor department/advisor and request program certification form be sent electronically to registrar’s office.	UG
+Missing Program Certifications	Program certification form is missing for major and minor or focus.	Contact advisor and request program certification form be sent electronically to registrar’s office.	UG	GR
*Missing Study Abroad	Study abroad course has not been submitted to registrar’s office.	Contact study abroad office and request course details be sent to registrar’s office.	UG
*Missing Test Scores	Test scores (i.e. AP, CLEP, DSST, etc.) have not been submitted to registrar’s office	Contact testing agency and request test scores be sent to registrar’s office.	UG
*Missing Transcript	Missing transcript from outside institution proving degree or course completion.	Contact outside institution and request transcript be sent to registrar’s office.	UG	GR
*Missing Upper Division	Not enough credit hours in upper division courses (course level 300 or above).	Review degree audit and contact advisor.	UG
*Missing University Credit Hours	Credit hour total is not meeting the general university credit hour requirement due to missing enrollment, missing grades or duplicate courses.	Review degree audit and contact advisor.	UG	GR
*Not Enrolled in Term	Student must be enrolled in courses within the same term as graduation application.	Review degree audit and contact advisor.		GR
*On Track to Graduate	Student is on track to graduate.	Any course schedule changes, non-passing grade, duplicate credit not resolved or areas of degree audit not clearing could delay graduation.	UG	GR
+Preliminary Checkout	The Degree Audit has indicated that the student is ready for a final review.	The Registrar Graduation Contact will review to ensure student is ready for Final Checkout.	UG	GR
+Program Certification Received	The registrar’s office now has the certification checklist to begin reviewing graduation application.	Review degree audit and contact advisor.	UG	GR
+Program Certification Waived	Program certification is provided by department to registrar’s office	No action required by student.	UG
*Student Withdraw Application	The student’s application has been denied by an advisor. Student needs to withdraw application in order to receive fee refund.	Contact advisor. Log into myNKU and withdraw graduation application.	UG	GR
*Substitution Needed	Advisor needs to submit course substitution(s) within degree audit.	Review degree audit and contact advisor.	UG	GR
+Under Advisor Review	Advisor needs to review the graduation application and degree audit for certification.	Review degree audit and contact advisor.	UG	GR
+Under Dean Review	Student Application is being reviewed by ADean/Director.	Review degree audit and contact advisor.	UG	GR
+Under Registrar Review	The registrar’s office is reviewing graduation application.	Review degree audit and contact advisor.	UG	GR

*Application and Degree Audit have been reviewed by registrar graduation processor
+Application and Degree Audit have NOT been reviewed by registrar graduation processor

Any time there is a change to a graduation status or customer status, the myNKU system triggers an email to the student’s NKU email address displaying the customer status and to contact the advisor if any questions.

What is Graduation vs Commencement?

What is the difference between Graduation and Commencement?

The word “graduation” is used to describe when you complete your degree requirements. Northern Kentucky University requires students to complete an official graduation application with the correct number of credits earned, before they can receive their diploma.

For example, if you finish your degree requirements in the spring semester and have submitted a spring graduation application, you can say that you “graduated” in the spring. However, it takes some time for Northern Kentucky University to evaluate your record and send an official diploma. See "When Do I Receive My Diploma/Transcript" for the diploma release schedule.

"Commencement" is the official term for the walking graduation ceremony. Students often invite family and friends to this celebration event. At Northern Kentucky University, commencement ceremonies are held in both May (spring graduates) and December (summer and fall graduates). Participating in commencement does not mean you have graduated.

If you are an undergraduate student and would like to participate in the commencement ceremony, but in a different term than you applied to graduate, please use the Request To Participate In Commencement process.

Graduation questions?

Office of the University Registrar
(859) 572-5556
registrar@nku.edu

Commencement questions?

Office of Special Events
specialevents@nku.edu
Click here for more infromation

When Do I Receive My Diploma/Transcript?

Here are details about when diplomas and transcripts are released:

Paper diplomas are mailed using U.S. Postal Service following commencement each semester/term (summer, fall, spring). If you have a diploma address on file, your diploma will be mailed to this location.

The electronic or CeDiploma is provided via a link emailed to the student NKU email address or visit here https://inside.nku.edu/registrar/graduation/cedipoloma.html.

The CeDiploma has legal standing, is non-repudiating, and can be validated here (https://inside.nku.edu/registrar/graduation/validation.html) to provide absolute confidence in the credential’s authenticity. Questions should be redirected to registrar@nku.edu.

Students must satisfy all financial and administrative obligations to the University before diplomas or transcripts can be released.

Planned dates when diplomas and transcripts are released:

	Summer 2023	Fall 2023	Spring 2024
Graduation date to appear on transcript and diploma	08/13/2023	12/16/2023	05/07/2024
Release of transcript orders with degree date posted	09/06/2023	02/01/2024	06/21/2024
Release of CeDiplomas	10/13/2023	02/28/2024	07/31/2024
Paper diplomas are U.S. mailed by	10/13/2023	02/28/2024	07/31/2024

How Do I Order My Transcript or an Additional Diploma Copy?

To place an order for additional copies of your diploma, please click below.

Order additional Diploma

To place an order for an official transcript, click below.

Order Transcript

How can I validate my CeDiploma?

The CeDiploma or electronic diploma has legal standing, is non-repudiating, and can be validated here (https://inside.nku.edu/registrar/graduation/validation.html) to provide absolute confidence in the credential’s authenticity. Questions should be redirected to registrar@nku.edu.

Additional information regarding the CeDiploma can be found here (https://inside.nku.edu/registrar/graduation/cedipoloma.html)

Additional Information

All credentials required to confer a degree must be submitted prior to the grade submission deadline for the anticipated graduation term. Failure to comply with these requirements will move the graduation date to the next graduation term.

For example:

Final grades for all courses
substitution/waiver forms
transfer transcripts
consortium transcripts
residency waivers
non-traditional college credit (AP credit, CLEP, Portfolio, Advanced Standing, etc.)
piano proficiency exam results
(Note: This list is not exhaustive.)

To be eligible to graduate with honors, a student must: a) earn a minimum of 30 semester hours in residence (at NKU) for a Bachelor's degree, and 30 semester hours in residence (at NKU) for an Associate degree; b) have an overall GPA and NKU GPA of 3.50 or higher (the level of honors will be based on the NKU GPA). (See the current undergraduate catalog for more information.)

A student working to receive two bachelor degrees on the same date must:
a) complete requirements for both degrees
b) earn a minimum of 30 semester hours in residence beyond requirements for the first degree
c) earn a minimum of 60 semester hours in residence at NKU.

A student working to earn a second bachelor's degree after receiving the first must:
a) complete requirements for the second degree,
b) earn at least 12 semester hours in the major field offering the second degree,
c) earn a minimum of 30 semester hours in residence beyond requirements for the first degree.

Graduation Questions