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Merchant Services

Departmental Deposit Forms 

University Bag Deposit Forms - Cash and Checks Only

      Revenue SAA Deposit Form  
           Form used for all budget approved revenue deposits with a department

            specific short account assignment number.

       Expenditure GN01 Deposit Form      
           Form used for all expenditure reimbursement deposits for reimbursement

            of expenses in SAP. Please include on the form the cost center and GL of

            the original expense in SAP that is to be reimbursed. 

University Deposit Forms - Credit Cards Only *Please note that the credit card merchant account set up will determine which deposit form to use.

       DD - Direct Deposit Credit Card Form     
           Form used to record credit card deposits that post directly.
   
      ED - Electronic Deposit Credit Card Form     
           Form used to record credit card deposits that post directly.
   
      CC - Parking Online Credit Card Deposit Form (Parking Office Use Only)  
           Form used to record parking online credit card deposits that post directly.
 
 University Deposit Forms

      RD -  Rental Property Deposit Form (Property Management Office Use Only)
           Form used to record property rental deposits and rent payments.

      GD - Grant Deposit Form (Grant Office Use Only)     
           Form used for grant cash and check deposits.  
    
Please contact our office at 859-572-5204 or email Student Account Services with questions regarding the deposit forms.

NKU Foundation Cash Transmittal 

The NKU Foundation Inc. (NKUF) Cash Transmittal carbon paper form has been replaced with an electronic version of the form:

NKU Foundation Cash Transmittal Form (PDF)

Print two (2) copies of the completed form – place one copy in the NKUF secure tamper-resistant deposit bag labeled ‘Checks/Deposit Slip/Documentation Only.’ Staple the tear-off top portion of the tamper resistant bag that details the date, amount, and bag # to the second copy of the form.  Keep this copy outside of the bag compartments but take it with you when delivering the deposit to Student Account Services. The office representative receiving your deposit will sign this copy upon your delivery to them.  It will serve as your receipt that the deposit was received by Student Account Services.

Units that would like to receive an electronic copy of processed NKUF Cash Transmittal Forms should contact Advancement Services (ext. 7709) if the deposit was a gift contribution and NKU Foundation Accounting (ext. 6608) if the deposit was a non-gift contribution.

Please contact Advancement Services at ext. 7709 or 6976 with questions.