Northern Kentucky University (NKU) recognizes and appreciates the important contributions made by Active Duty, Reserve, National Guard, and ROTC military students in service to their country of allegiance. The University understands that students may be called into active military service for periods longer than 14 days or be required to be absent from class for shorter durations to fulfill military obligations.
To assist as well as protect and safeguard the student's status, the University considers absences in response to military obligations as excused absences for all military students from all countries. The University has adopted an Active Duty Military Absence option for absences longer than 14 days. The University also has developed a Short-Term Military Absence option for absences that exceed the attendance policy for the course(s) or last up to two weeks during the fall and spring semesters. The Short-Term Military Absence option will apply to an equivalent time period in reduced semesters (e.g., 7-week terms and summer terms). Examples of Active Duty Military Absence include, but are not limited to, individual or unit calls to active duty for deployment, natural disaster response, or receipt of military permanent change of station orders. Short-Term Military Absences may include, but are not limited to, funeral honor guard details, periodic training/drill obligations, ROTC field training exercises, or service-related medical appointments.
Please see the official policy located HERE.
Students must provide instructors advance notice of absences and provide copies of their official military documentation (paper, electronic orders, or a unit’s memorandum).
It is the responsibility of the student to request the opportunity to complete missed work and to complete coursework according to the terms mutually agreed upon between the instructor and the student. Registration for those courses in which instructors accommodate the absence will remain intact, and tuition and mandatory fees will be assessed in full for those courses.
After discussion with the instructor, it may be possible that the only viable option is to withdraw from some or all courses. Should a withdrawal be necessary or adjustments be made for a course, the student will follow the procedures identified in option A or B.
Please see the official policy located HERE.
Once the student is aware of call to duty, the student should contact the Certifying Official at NKU. The student will be advised of the policy and the procedures. If a withdrawal is under any consideration, the student will immediately notify and collaborate with their instructors.
The Certifying Official will collect a copy of the official military documentation and other
supporting documents. Any questions regarding the decision will be answered and explained to the student.
a. Withdraw from all courses with a 100% refund with the report date used as the effective withdrawal date. The student’s record is updated accordingly.
b. Certifying official will request the grade earned to date by the report date from each
instructor, and that grade will be recorded by the official in the Office of the Registrar.
c. Withdraw from selected courses indicated on the Notification form with the report date
used as the effective withdrawal date.
Required reporting, outside of notifying Student Account Services, Student Financial Assistance, and the instructors, includes notifying the VA Education Division for students using a GI Bill® (is a registered trademark of the U.S. Department) or VA Education Benefit. This will be done by the Certifying Official per the VA reporting guidelines. Student Account Services will process and return any federal Tuition Assistance refunds, and Student Financial Assistance will process and return any state Tuition Assistance refunds in accordance with Title IV.
Any course withdrawals not included in the documentation will be processed in accordance with the dates and deadlines published on the University's Academic Calendar.
Please see official policy HERE.
Northern Kentucky University
Nunn Drive, UC 131
Highland Heights, KY 41099
Phone: (859) 572-7867
E-mail: veteransresource@nku.edu
