Northern Kentucky University recognizes and appreciates the important contributions made by Active Duty, Reserve, National Guard, ROTC military students in service to their country of allegiance. The university understands that students may be called into active military service for periods longer than 14 days or be required to be absent from class for shorter durations to fulfill military obligations.
The University has adopted an Active Duty Military Absence option to be considered for absences longer than 14 days. The University also has developed a Short-Term Military Absence policy for absences that exceed the attendance policy for the course(s) or last up to two weeks during the fall and spring semesters. The Short-Term Military Absence policy will apply to an equivalent time period in reduced semesters (e.g., 7-week terms and summer terms).
Please see the official policy located HERE.
Courses approved and recommended by the American Council of Education's publication, Guide to Evaluation of Educational Experiences in the Armed Forces will be considered for credit.
How to request your Military Transcript:
All military transcripts including the Community College of the Air Force transcripts should be sent to: Office of Admissions, AC 400, Northern Kentucky University, Highland Heights, KY 41099.
Once transcripts are received, a Transfer Evaluator will enter your coursework and evaluate courses based on guidelines set forth by ACE recommendations. Once entered and evaluated, a Transfer Credit Approval Report will be mailed to you. Please allow 2-4 weeks for the entry and evaluation of your transcript. You may contact the Office of Admissions/Transfer Services at 859-572-5220 to discuss the transfer of your military credits or check the status of receiving the transcript.
Request a copy through this website and note that the Member 4 copy, which shows the character of your discharge, is preferred for most educational purposes. After obtaining your DD214, be sure to keep this document in a safe place. Also note that it is not advisable to register for your DD214 through a county courthouse since doing so makes the process a public record, which could then lead to identity theft.
If you entered the service through a Kentucky Location and you do not need an official transcript please contact the VRS to complete the appropriate paperwork.
You can access your remaining entitlements by going to the VA eBenefits page and working through these steps:
Should you have trouble completing steps 5-6, try logging out and logging back in.
No, you do not have to pay the VA back if you do not pass a course. You may repeat a course if it is required for your degree program and the VA will pay for it a second time. However, if you drop or withdraw from a class after the deadline for doing so, you will have to pay the VA back if you received money for that course.
If you need to drop or withdraw from a course, consult online catalog for step-by-step instructions, as well as the last date you are able to withdraw. Note that there are two types of grades you can get from dropping a course – punitive and non-punitive. If you drop a class, withdraw from all classes, or are dropped by the instructor before the deadline date, you are assigned a non-punitive grade, which will not affect your GPA and that the VA treats as having a neutral effect on your transcript.
If dropping a class changes your attendance status (for example, if you are then classified as a non-fulltime student), the VA will require repayment of any money you received for attendance in that class unless you have mitigating circumstances. If you feel you have a valid reason for dropping the class or withdrawing from a class, you can write to the VA and ask that you be allowed to maintain your prevailing rate of pay, up to the last date of attendance in the course(s).