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The "Employee" section of the Home tab contains many tiles related to your salary, benefits, time management, personal information, and more.

Benefits and Payment
Personal Information
Time Management
Travel

 


Benefits Enrollment and Overview

Provides access to annual benefits enrollment information.

 

Open Enrollment

Annual benefits enrollment is available during a specific window of time in the fall, and allows employees the opportunity to make adjustments to health care, life, and disability insurance coverages for the following calendar year.

 

My Paystubs

View gross and net earnings for each pay period, and download PDFs of each paystub.

 

Salary History

View annual salary information for each year (covers the previous five years).

 

W-4 Forms

Modify your existing federal and state withholding in myNKU.


Personal Information

Provides access to add or modify personal information related to benefits and payment, including an employee's address(es) of record, family members or dependents, and NKU office and phone numbers.  Information and links are also provided about payroll forms and W-2 mailing.

 

My Addresses

View and edit address of permanent residence, and view, edit, or delete one additional mailing address.

 

Direct Deposit Authorization forms must be submitted in person with a photo ID in the payroll office in AC 613 or can be submitted via a secure dropbox.  Please contact payroll to send you an invitation to the dropbox.  Payroll can be contacted at:  Kellie Ziesemer ziesemerk1@nku.edu or Stacey Horan horans@nku.edu.

 

Family, Dependents & Emergency Contacts

Add or edit family members to be designated as emergency contacts, dependents or beneficiaries for tax and benefit purposes.


Time Management

Provides access for NKU employees to enter time for payroll purposes and view their accrued sick and vacation time, if eligible. More detailed information about leaves and absences can be found in Section F of the NKU Policies and Procedures Handbook.

  • Time Management FAQs

 

Time Recording & Quota Overview

Allows students, staff, and fiscal-year faculty employees to enter time worked or absences for each biweekly or monthly pay period.  Quota Overview allows eligible employees to view sick and vacation time accruals.

 

Certify Absences

Allows monthly staff to certify that there were no sick or vacation days taken during the current pay period.

 

TRAVEL is used by employees and administrators to enter travel requests and expense reports for trips that involve university, foundation, or grant funding.

Travel Documentation: Overview  FAQs  Checklist

The Overviews area provides the following link(s):

My Trips and Expenses - Employees may click this link to view travel requests and expenses previously entered.  Approved requests will include a link to allow the user to create an expense report for the approved trip.

+ Using My Trips and Expenses to View Travel:  Instructions  Video Tutorial

 

My Employees - Administrators who enter travel requests and expense reports for others in their departments use this link to select the employee for whom they wish to initiate a request/expense, and then proceed to create the appropriate form on that person's behalf.

+ Create and Filter Employee List:  Instructions  Video Tutorial

The Create New area provides the following links:

Create Travel Request - Users may click this link to initiate a new travel request.

+ Create Travel Request / Calendar of Trips:  Instructions  Video Tutorial
+ Copy Travel Request:  Instructions  Video Tutorial
+ Add Additional Destination:  Instructions  Video Tutorial
+ Change Cost Center Assignment:  Instructions  Video Tutorial
+ Create Electronic Attachment:  Instructions  Video Tutorial
+ Save Draft:  Instructions  Video Tutorial

Create Travel Expense Report - Users may click this link to initiate a new travel expense report for a trip without an associated travel request, such as trips with no overnight stay, or mileage-only reimbursements.  Expense reports for trips which DO have associated requests should be initiated from the My Trips and Expenses link described above.

+ Create Expense Report:  Instructions
+ Create Electronic Attachment:  Instructions  Video Tutorial
+ Save Draft:  Instructions  Video Tutorial

+Return Travel for Correction – Use these instructions for sending a travel request or expense back to the initiator for correction or updates: Instructions

+Update Travel Returned for Correction – Use these instructions for correcting or updating a travel request or expense returned for correction: Instructions   

The Additional Information area provides the following helpful links to travel-related websites outside myNKU, for easy reference while entering travel requests and expense reports.

+ Currency Converter
+ MapQuest
+ Concur
+ Kentucky Finance and Administration Cabinet

Comptroller Website - Travel Information and Forms


Other information related to Travel processing:

Approval of travel requests and expense reports takes place via the My Inbox tab; documentation related to approvals can be found on the My Inbox page.

Business Warehouse reports related to travel (Travel Management and Travel Reimbursements) can be found on the BW Report Inventory web page.