Spring 2025 Closing Information

Thank you for coming to the Spring 2025 Closing webpage!  

Building and community-specific information will be discussed at your Closing Floor Meeting with your Resident Assistant (RA). Below is valuable information you need to know to move out successfully from your residence hall space.  

Spring 2025 Residence Hall Closing Timeline

• March 24 - April 11: Mandatory Closing Floor Meetings facilitated by your RA
• March 17 - April 11: Resident sign-up for a move-out time as part of the move-out process
• April 11: Resident move-out time sign up form closes at 5:00pm
• April 18: Extension requests due by 12:00pm
• May 3 - May 10: Resident moves out from their assigned residential community
• May 10: All residential communities close on Saturday, May 10 at 12:00pm.  

Closing Floor Meetings with your RA

Residents are required to attend their Closing Floor meeting. RAs will have posted information in your residence hall community about the location and time of your Closing Floor Meeting. Failure to attend may be considered an improper check-out and additional fees may be assessed.  

Resident Move-out Sign Up

Residents will be required to sign up for a move-out time via their Housing Portal. Please follow the directions below to sign up for a move-out time. Move-out sign-up information will open on March 17 at 9am.  

• Go to the Housing website
• Under resources on the right-hand side – click "Housing Portal"
• Log-in to housing portal
• On the home page of the housing portal, under assignments – select a checkout time from the drop-down menu
• Residents who do not sign up for a check-out time by April 11 at 5:00pm will not be able to sign up after.  

All residents must sign up for a move-out time by Friday, April11 at 5:00pm.  Residents failing to sign up for a move-out time will complete their check-out via the express check-out process and may be subject to an improper check out and additional fees may be applied to your account. Move out checkout times range from 8am- 10pm.

Extension Requests 

Residents can request to stay after May 10 by emailing their Housing Professional staff member by April 18 at 5:00pm. Extension requests received after this day will not be considered without approval from the Associate Director and/or Director of University Housing.  

Residents will only be permitted to stay for one of the following reasons.  

• Student is graduating and their ceremony is after the above move-out time and date. Student will be verified as a graduating senior via the Registrar’s office.
• Student has a scheduled final exam which is later then the above move-out time and date with proof from the University Faculty member and Registrar office.
• Students who are out-of-state or International and provide flight itinerary with a flight booked after the above move-out time and date

Approved extension requests will only be granted until May 12 at 8:00am.  If a resident is looking to stay beyond May 12, they will be considered a summer resident and will pay the summer housing fees and move toa summer housing assignment.  

Extension requests are not guaranteed in all cases. Make sure to consult with your RHD if you have questions regarding your extension request.  

Resident To Do List for Move-out

• Sign-up for a move-out time by April 11 at 5:00pm.
• Make sure to clean your room/apartment space thoroughly to the best of your ability.
• Change your mailing address on myNKU and on any other websites you have used the NKU housing mailing address.  Mail and packages will not be forwarded.
• Take out all trash to the dumpster.
• Close and lock all windows.
• Defrost, clean and remove all perishable items from your refrigerator.
• Turn off all the lights.
• Turn your thermostat to 72-74 degrees (if you have one).
• Close and lock your doors.

Room Inspections

As part of the move-out experience, RAs/Housing staff will be conducting room inspections each time a resident moves out of their residential space. RAs/Housing staff will be opening all drawers, closet/wardrobes, bathrooms, cabinets, etc. in the bedrooms and common spaces to ensure all personal items have been removed from the space. 

If any items are left behind, residents may be assessed fees for property removal for the time and number of items left behind.  

RAs/Housing Staff will be taking note of the cleanliness of your residential room space and all common areas. Do your best to sweep, mop, and wipe down all surfaces including inside any drawer space to the best of your ability.   

Refrigerators

Defrost and remove all items from your refrigerators. When defrosting your refrigerator, please place a towel underneath to catch any condensation. Any items left in the refrigerator after the last roommate has moved out will be charged for the time and number of items removed to the entire room or suite.  

Mail Forwarding

Please change your mailing address in myNKU as well as any other sites you may have used the on-campus mailing addresses (e.g., Amazon, USPS, UPS, Pharmacies, etc.). University Housing will not be forwarding any mail or packages received after move-out.  

Do you have questions about closing? 

Should you have any questions regarding any closing related items, please connect with your RA or the Housing Professional staff for your residential community. Good luck with the remainder of the 2025 Spring Semester!