When the funding sponsor decides to fund your proposal, a Notice of Award is typically emailed by the sponsor to the Office of Research, Grants & Contracts and/or the Principal Investigator. Once received, then the Grants & Contracts Officer (GCO) will review the accuracy of the award and coordinate the execution of the final award/agreement with the funding sponsor.
In most cases, the funding sponsor will submit a draft agreement or contract for review and signature. Please note: faculty are not authorized to sign any agreement or contracts on behalf of the university. Should you receive communication directly from the funding sponsor with an agreement or contract, please forward it to RGC@nku.edu and the GCO will provide the proper review of the document(s).
Within the agreement/contract, special terms and conditions of the award are identified, including cost-sharing commitments, and key personnel responsible for assisting in the administration of the project. The GCO will confirm with the PI regarding any need to modify the terms and conditions within the documents received. After execution of the initial agreement/contract, any subsequent changes in terms and conditions, additional funding, time extensions, and other modifications must be sent to the Grants & Contracts Officer for review and processing.
The GCO will communicate directly to any subcontractors included on the project to finalize sub-recipient agreements, pay schedules and deliverables involved. The PI will be included on communications between the RGC office and the subcontracting entity.
Immediately upon receipt of award notification, the GCO will set-up the award within the internal grants system and will notify the comptroller's office regarding the incoming research award. The Comptroller's office will handle most all financial-related post award tasks regarding your research project. Inquiries related to account balances, allowability of expenditures, etc. should be directed to the Comptroller's office. Any post-award requests requiring the approval of the funding sponsor, should be directed to the GCO.
Please reach out to the RGC Grants & Contracts Officer regarding any specific questions regarding the award or contract process.
Suzanne Drummond - firstname.lastname@example.org