A grant is a type of financial assistance awarded for the conduct of research or other program as specified in an approved proposal. A grant, as opposed to a cooperative agreement, is used whenever the awarding office anticipates no substantial programmatic involvement with the recipient during the performance of the activities. Grants are normally awarded by sponsors whose purpose in supporting research is scientific, cultural or philanthropic.
A contract is a mechanism for procurement of a product or service with specific obligations for both sponsor and recipient. Typically, a research topic and the methods for conducting the research are specified in detail by the sponsor, often in the Request for Proposal (RFP) which announces the funding opportunity. In general, there are greater performance expectations associated with contracts, including project milestones and detailed deliverables (e.g., reports). The arrangement is usually designed to benefit the sponsor by achieving an expected outcome or product.
The easiest way to develop a budget is to work with RGC. Some items to consider for inclusion in your budget are:
RGC will create and review your budget prior to submission to the Sponsor to ensure compliance with Sponsor, University and other requirements.
"F&A" stands for Facilities and Administrative, and the term is used interchangeably with "indirect costs" or "overhead." These terms are defined in the Uniform Guidance §200.56 as "those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved."
In universities, F&A costs are incurred for general support and management of the mission-related research/teaching/service enterprise. They are sometimes referred to as "pooled costs" because they are accounted for and controlled centrally. Examples are library costs, utility costs, costs of operating and maintaining facilities, computers and laptops and the cost of general administration of the institution.
As soon as you contemplate submitting a proposal for funding you should alert the RGC office and your department chair and complete the Intent To Submit form below.
Provide any information that you have such as the RFP or Program Announcement. This will allow staff to both review the guidelines for any unusual requirements and to get you on the schedule.
For audit compliance and tax purposes, it is important that we classify grants, gifts and sponsorships correctly. This checklist can be used to determine the correct classification and where the funds should be administered.
A project which meets any of the following criteria, is considered a “sponsored project”. All funds meeting one of the following criteria for a grant will be managed by RGC
Sponsor requires specific deliverables (e.g., final technical or narrative report,
evaluation, technical assistance, and training). This does not include minimal
requirements generally related to required donor pledge payments and the
University's commitment to effectuate the donor's intent (i.e., stewardship).
Activities supported by a donor that are generally not considered sponsored projects may include the following characteristics and shall be administered by Institutional Advancement. Check any that apply.