Who to Contact

The following outlines how the Human Resources Department manages some HR processes.  

New Hire Paperwork Processing

If a hiring proposal was created within PeopleAdmin for the new hire, Human Resources will electronically send the new hire required HR paperwork, background check and I9.  If a hiring proposal was not created through PeopleAdmin, hiring departments are required to send an email to Ophelia Marks marks@nku.edu and Lauren Franzen franzenla@nku.edu providing the name and email address of the new hire, if they are faculty or staff, and their state of residency.  The new hire will be sent an email with instructions on how to fill out and complete paperwork.   

Please do not send new hire paperwork to the new employee directly or have the new employee contact HR to initiate the hiring process. Departments must initiate the paperwork request process.

PAR Processing

Electronic PAR Forms: Separation, Part Time Faculty, and Supplemental pay PAR forms will continue to be processed on a regular basis.

Paper PAR Forms:  Paper PAR forms must be filled out electronically as a PDF and routed through email for approval. Electronic signatures will be accepted on an interim basis.

• Approval Signatures
  • Approvals can be obtained via email or using Adobe Sign.
  • HR will need to have all the approvals documented prior to processing the PAR.
• Link to New Hire/Status Change PAR - Please continue to use the paper PAR forms located on https://inside.nku.edu/hr/managers-toolkit.

Completed PAR forms should be sent to: kirsts1@nku.edu, or shollerd1@nku.edu. Please include in the subject line the Name of the Employee and Type of PAR form. Example : Status Change PAR for Chuck Norse.

Form I-9 requirements

Page one of the I-9 form will be sent to the new hire via I9 Compliance Service to complete electronically.  Federal requirements state that employees must provide documentation to their employers showing proof of their identity and authorization to work.  Typically, new employees bring in an unexpired US passport (which covers identity and work authorization) or a driver’s license and either birth certificate or social security card.

If the employee is physically located outside of the Greater Cincinnati Tristate Area and is unable to come to the NKU campus they will be given instructions for remote I9 verification.  

Please contact HR if you have any questions.

Employment Verifications

We will continue to process employment verifications virtually.  If you have questions about employment verifications please contact Suzanne Kirst kirsts1@nku.edu.

Off Cycle Check Requests

This form is to be used ONLY in situations where an employee of the University was not paid either a portion of, or the entirety of the pay which
he/she had rightfully earned. The minimum amount of an off-cycle will be $200.00. This form will be initiated by the requesting department. Off cycle requests are processed once a week on Wednesday mornings at 11 a.m. and must be received by the payroll office with all signatures by 10:30 am on Wednesday to be processed in that Wednesday's off cycle run. Off Cycle Check Request Form.

Please be sure to have all staff double check that their time has been entered and approved, or they will have to wait until the next payroll to be paid. If you have any questions, please contact us at: Payroll@nku.edu.

The Office of Employee Relations provides advice and consultation in matters relating to maintaining employer-employee relationships that contribute to satisfactory productivity, motivation, and morale.  Employee Relations is concerned with preventing and resolving problems  involving individuals which arise out of or affect work  situations.Employee Relations guides employees, supervisors, and  departments in establishing and maintaining positive employment  relationships that adhere to NKU’s policies, as well as conducts exit interviews.

Additional information can be found on the Employee Relations website.