Who to Contact

The following document outlines how the Human Resources Department will manage some processes in a continued virtual environment.  

New Hire Paperwork Processing

If a hiring proposal was created within PeopleAdmin for the person, Human Resources will automatically send the new hire the needed paperwork and background check.  If a hiring proposal was not created through PeopleAdmin, hiring departments should send email to Ophelia Marks marks@nku.edu and Lauren Franzen franzenla@nku.edu giving the contact information of the new hire.  The new hire will be sent an email with a secure link and instructions on how to fill out and complete paperwork.  HR has partnered with IT to create a secure transmissions process where new hires can upload documents to a secure site. 

Please do not send new hire paperwork to the employee directly.

PAR Processing

Electronic PAR Forms: Separation, Part Time Faculty, and Supplemental pay PAR forms will continue to be processed on a regular basis.

Paper PAR Forms:  Paper PAR forms must now be filled out electronically as a PDF and routed through email for approval. Electronic signatures will be accepted on an interim basis.

• Approval Signatures
  • Approvals can be obtained via email or using Adobe Sign.
  • HR will need to have all the approvals documented prior to processing the PAR.
• Link to New Hire/Status Change PAR - Please continue to use the paper PAR forms located on https://inside.nku.edu/hr/managers-toolkit.

Completed PAR forms should be sent to: kirsts1@nku.edu, or mattinglyv2@nku.edu. Please include in the subject line the Name of the Employee and Type of PAR form. Example : Status Change PAR for Chuck Norse.

Form I-9 requirements

Page one of the I-9 form will be sent to the new hire via email to complete electronically.  Federal requirements state that employees must provide documentation to their employers to show their identity and authorization to work.  Typically, new employees bring in a US passport (which covers identity and work authorization) or their driver’s license and either birth certificate or social security card.

If the employee is physically located outside of the Greater Cincinnati Area and is unable to come to the NKU campus they will be given instructions for remote I9 verification.  

Please contact HR if you have any questions.

Employment Verifications

We will continue to process employment verifications virtually.  If you have questions about employment verifications please contact Suzanne Kirst kirsts1@nku.edu or Valerie Mattingly mattinglyv2@nku.edu.

Off Cycle Check Requests

We will not be approving or processing off-cycle check requests until we return to campus. Payroll can be ran remotely, but the physical printing of off-cycle checks must be done on campus, and no one will be on campus to do so.  Please be sure to have all staff double check that their time has been entered and approved, or they will have to wait until the next payroll to be paid.  If you have any questions please reach out to Nikki Kramer at kramern2@nku.edu or Kellie Ziesemer ziesemerk1@nku.edu.

The Office of Employee Relations provides advice and consultation in matters relating to maintaining employer-employee relationships that contribute to satisfactory productivity, motivation, and morale.  Employee Relations is concerned with preventing and resolving problems  involving individuals which arise out of or affect work  situations.Employee Relations guides employees, supervisors, and  departments in establishing and maintaining positive employment  relationships that adhere to NKU’s policies, as well as conducts exit interviews.

Additional information can be found on the Employee Relations website.