The following outlines how the Human Resources Department manages sending out paperwork to new hires, re-hires or students switching to temporary staff, staff or faculty status.
Hiring using People Admin Applicant Tracking
New (or rehired) - Human Resources will electronically send the required HR paperwork, background check and I-9 Form along with instructions on how to complete the paperwork.
Hiring outside People Admin Applicant Tracking (Hiring temporary staff, adjunct faculty or a student into a temporary staff, staff or faculty position)
Required: Send an email to Ophelia Marks: marks@nku.edu and Lauren Franzen: franzenla@nku.edu providing us with the name and email address of the selected hire, whether the position is faculty, staff or stuent moving to temporary staff/staff/faculty position, along with their state of residency. Human Resources will electronically send the required HR paperwork, background check and I-9 Form along with instructions on how to complete the paperwork.
Please do not send new hire paperwork to the new employee directly or have the new employee contact HR to initiate the hiring process.
PAR Processing
Electronic PAR Forms: Separation, Part Time Faculty, and Supplemental pay PAR forms will continue to be processed on a regular basis.
Paper PAR Forms: Paper PAR forms must be filled out electronically as a PDF and routed through email for approval. Electronic signatures will be accepted on an interim basis.
Completed PAR forms should be sent to: hoffmana24@nku, or shollerd1@nku.edu. Please include in the subject line the Name of the Employee and Type of PAR form. Example : Status Change PAR for Chuck Norse.
Form I-9 requirements
Page one of the I-9 form will be sent to the new hire via I9 Compliance Service to complete electronically. Federal requirements state that employees must provide documentation to their employers showing proof of their identity and authorization to work. Typically, new employees bring in an unexpired US passport (which covers identity and work authorization) or a driver’s license and either birth certificate or social security card.
If the employee is physically located outside of the Greater Cincinnati Tristate Area and is unable to come to the NKU campus they will be given instructions for remote I9 verification.
Please contact HR if you have any questions.
Employment Verifications
We will continue to process employment verifications virtually. If you have questions about employment verifications please contact Alicia Hoffman hoffmana24@nku.edu.
Off Cycle Check Requests
This form is to be used ONLY in situations where an employee of the University was not paid either a portion of, or the entirety of the pay which
he/she had rightfully earned. The minimum amount of an off-cycle will be $200.00. This form will be initiated by the requesting department. Off cycle requests are processed once a week on Wednesday mornings at 11 a.m. and must be received by the payroll office with all signatures by 10:30 am on Wednesday to be processed in that Wednesday's off cycle run. Off Cycle Check Request Form.
Please be sure to have all staff double check that their time has been entered and approved, or they will have to wait until the next payroll to be paid. If you have any questions, please contact us at: Payroll@nku.edu.
For additional information on benefits, time off and forms go to HR Benefits.
Additional information can be found on the Payroll website.
It is the policy of the university to compensate its employees in the most equitable and competitive manner possible. Salaries are based on analysis of the market and internal equity, to recognize employees for their knowledge, skills and abilities and reward them. Our current program is designed to strengthen our recruitment and retention objectives as well as our positive work culture.
Key Services Available:
Additional Compensation information can be found on the Manager's Toolkit website.
Josie Kondaveeti, Director of Compensation & Classification
(859) 572-6386
kondaveetj1@nku.edu
Compensation FAQs
Current Pay Grades
Job Analysis Questionnaire (JAQ form)
The Office of Employee Relations provides advice and consultation in matters relating to maintaining employer-employee relationships that contribute to satisfactory productivity, motivation, and morale. Employee Relations is concerned with preventing and resolving problems involving individuals which arise out of or affect work situations.Employee Relations guides employees, supervisors, and departments in establishing and maintaining positive employment relationships that adhere to NKU’s policies, as well as conducts exit interviews.
Additional information can be found on the Employee Relations website.
Northern Kentucky University (NKU) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution.
Our mission is to provide the highest level of service to Northern Kentucky University employees and to the community.
Key Services Available:
The mission of Employee Training & Development is to guide, facilitate, and promote valuable learning experiences to employees that enable them to thrive and deliver on NKU’s strategic framework of student success.
Learning Options Available:
Additional information can be found on the Employee Training and Development website.
Marquita Barron, Ph.D
Director of Employee Training & Development
(859) 572-7749
barronm1@nku.edu
Workers' Compensation (On-the-Job Injury or Illness)
Holiday Hours Worked
Managing Personnel Expenses:
Labor Distribution BW Report Instructions
Labor Distribution Frequently Asked Questions
Labor Distribution Discrepancy Form
Budget Toolkit (being revised)
Position Budget Control (PBC) Payments BW Report Instructions
Organizational Unit Maintenance Request Form (being revised)
For questions regarding employee records or workers' compensation related issues contact:
Records/Information
(859) 572-5200
